Operations Administrator

Overview

BRPH is hiring an Operations Administrator to run day-to-day operations for BRPH Mission Solutions, Inc. (MS). Primary assistant to MS President.  This is a remote postion ,but prefer candidates in the Melbourne, FL area. Must lead by example and is expected to promote and maintain a professional working environment by setting high standards in terms of performance, attitude, demeanor, and appearance for the staff. Responsible for all company and principal related operations, administrative and financial activities by performing the following duties:

Responsibilities

• Responsible for running day-to-day Company operations, with and without the President.
• Assists President with overarching company strategy development, implementation and reporting.
• Manages Company financials to include tracking, budgeting and reporting.
• Operates CRM database to include entering opportunities, auditing records, and updating statuses in Deltek Vantagepoint. Creates reports for review by Company leadership and MS team.
• Strategizes, coordinates and assembles briefings for quarterly meetings of the Board of Directors and annual sales meeting.
• Oversees conference/event planning, tracking, and logistics. Works closely with Marketing Coordinator to execute activities.
• Directs weekly team meeting, bi-weekly funnel meetings, and monthly financial reviews.
• Develops and maintains complex spreadsheets for data analysis, chart development, and preparing statistical reports.
• Manages Company folder/file system and works with IT to ensure accurate security and permissions.
• Reviews and prepares client non-disclosure agreements (NDA), administers internal Individual NDA Acknowledgement forms and enforces ITAR/EAR policies and procedures. Works hand-in-hand with Compliance Manager and General Counsel on all MS compliance and legal-related activities.
• Develops procedures to create efficiencies and streamline processes.
• Reserves all travel arrangements and processes expense reports for President.
• Reviews/approves timesheets and expense reports for MS team.
• Coordinates routinely with Program Manager, Business Development/Capture Manager, Marketing Coordinator and Project Control Specialist to ensure collaborative and coordinated company effort.
• Communicates effectively with clients and business associates in the absence of the President.
• Manages corporate documents and
• Maintains strict confidentiality in matters involving Principals, Corporate Officers, and Corporate
• Promotes communication, cooperation, and quality among staff across all BRPH companies.
• Presents a professional appearance, attitude, and demeanor and guides staff in maintaining the same high standards.
• Assists with administrative functions when necessary and performs all other duties as assigned.

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Qualifications

Education and/or Experience

• A Bachelor’s degree in Business or a related field is preferred.
• Must have a minimum of 3-years experience providing support at an executive level.
• Must be able to work in a fast-paced environment and across multiple time zones.
• Must have excellent computer skills and an in-depth knowledge of relevant software, such as, MS Office Suite, Adobe Acrobat, and Deltek Vantagepoint. Intermediate/advanced experience in Excel and PowerPoint is ideal.
• Secret security clearance desired.

Must have the ability to operate a computer and the following computer software:

• Microsoft Windows
• MS Office Suite (Word, Excel, PowerPoint)
• Virtual meeting platforms (MS Teams, Zoom, Webex)
• Adobe Acrobat
• Deltek Vantagepoint

Must possess the following:

• Excellent organizational and planning skills
• Outstanding data analysis skills
• Strong verbal and written communication skills
• Meticulous attention to detail and accuracy

PHYSICAL REQUIREMENTS:

Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

EOE/AA/MFDV