Senior Administrative Specialist #156

Summary The Senate Sergeant at Arms is seeking a Senior Administrative Specialist. The complete vacancy announcement and application can be found on the United States Senate Career Page at https://sen.gov/1VNZQ. This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted. Duties Performs a range of administrative tasks, including personnel management, preparing correspondence, and generating reports for multiple departments. Operates various record keeping and personnel processing systems. Assists in recruitment and new hire process; schedules interviews; prepares and sends decline notifications. Compiles and develops Senate Telephone and online directories; enters and maintains information in centralized system; researches and verifies information; updates all directory sections. Reviews and prepares background check packets for SAA vendors; tracks completion and approval; requests ID access. Processes training/conference fee registrations via SAA Purchase Card and/or purchase request; processes voucher payment. Other duties as assigned. Requirements Conditions of employment For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://sen.gov/YO0NL. Qualifications Other Duties/ Responsibilities Processes printing/stationery orders. Processes frame shop orders. Required Work Experience Five to seven years of customer service/receptionist experience. Required Special Skills/ Knowledge As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.  Effective verbal and written communication skills. Ability to handle confidential or sensitive information. Strong knowledge in MS Office applications. Ability to work effectively with multiple management levels. Knowledge of, or ability to learn, departmental rules, regulations, procedures, and functions, including policies and regulations set by the Senate Committee on Rules and Administration and the Senate Select Committee on Ethics. Desired Qualifications Previous congressional experience, preferably within United States Senate offices.  A demonstrated commitment to delivering excellent customer service in a high-stakes professional environment. Strong organizational and time management skills, with the ability to manage multiple priorities under tight deadlines.  Proven ability to work independently while contributing to a collaborative team environment.  Experience supporting recruitment, onboarding, or other human resources processes.  Proficiency in office software and administrative tools, with the ability to quickly learn new systems.  Excellent written and verbal communication skills.  Strong attention to detail and commitment to accuracy in all work products.  Ability to exercise discretion with sensitive and confidential information.  A proactive, solutions-oriented mindset with an interest in improving processes and workflows.  Working Conditions Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted. This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.  Education High School Diploma/ GED. Additional information The Sergeant at Arms is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email [email protected] with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.