Administrative Specialist

Summary The Land Acquisition Section directly assists land acquiring agencies on condemnation, title and appraisal matters, including for national parks, border security and immigration facilities, energy and transportation infrastructure, and military installations. As the primary administrative staffer for the Section, you will perform support functions in administrative management, human resources, and finance and serve as liaison with client agencies (Air Force, Army, DHS, DOE, DOI, DOT, Navy). Duties This vacancy is also being announced concurrently with Ann# ENRD-26-004-MP for employees with Federal status or eligibility and applicants eligible for special appointment authorities. Please review that announcement to determine if you are eligible to apply. As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to building and retaining a workforce that reflects the varied experiences and perspectives of the American people we serve throughout our great nation. We welcome applications from all people who share our commitment to public service. This is a fast-paced environment where accuracy and timeliness to tasks and customers is of critical importance. The position requires good judgment, high ethical standards, ability to prioritize, and to maintain confidentiality. As an Administrative Specialist, duties include, but are not limited to, the following: Provide high level administrative support to the Section Chief and other managers in the group; maintain Section calendars for meetings, leave, and travel; and handle all matters requiring knowledge of administrative procedures. Liaise with all client agencies for condemnation matters, title matters, and appraisal reviews; track all referrals in the Case Management System for litigation and title matters, and for the Appraisal Management & Request System. Maintain Case Management System (CMS) data after initiation including valuation demands, closings, appeals; generate reports from CMS for Government Performance and Results Act (GPRA) submissions and verify accuracy; track results in cases assigned jointly or independently with U.S. Attorney's Offices through coordination and Electronic Case Filing (ECF) systems. Coordinate Weekly Reports for the Section and Department leadership; utilize electronic tracking systems including the Correspondence Tracking System, other DOJ tracking systems, time and attendance systems and travel systems to accomplish work for the Section. Serve as the Section's Timekeeper; perform leave audits; resolve or troubleshoot issues; track Time Data Integrity reports with managers; assist in sorting data and preparing reports for Section managers. Manage travel for the Section from initial voucher approval through reimbursement and close out after trips in the travel management system. Monitor the Section's award allocation, prepare on-the-spot and time-off award nominations for signature and submit for processing; assist both the Division and Department with execution of award ceremonies as needed. Set up conference rooms for management and team meetings including video teleconference with assistance from the Office of Information Technology. Assist with the attorney hiring; track metrics; coordinate candidate interview schedules; liaise with hiring committee members. Prepare new employee packets; coordinate office assignments; and provide office equipment and supplies. Serve as the Section's purchase card holder; ensure that all invoices and requests for local reimbursement are properly executed and submitted for payment. Requirements Conditions of employment You must be a U.S. citizen or national. You must complete a background investigation to include pre-employment drug testing. Selective Service Registration is required, as applicable. You must complete or have completed a one-year probationary period. You must maintain a bank account for direct deposit of salary. If this is your first appointment in the Federal government, your pay will be set at Step 1 of the grade selected. Qualifications To qualify for GS-9, you must have at least one year of specialized experience at, or equivalent to, the GS-7 Federal grade level or above preparing reports, correspondence, and other written material in accordance with established regulations and guidelines; assisting in performing administrative tasks such as human resources, travel, supplies, procurement, equipment, office moves, or budget and finance; and assisting with time and attendance records; or Two (2) full academic years of graduate level education or completion of all requirements for a master's or equivalent graduate degree, or completion of all requirements for an LL.B. or J.D. degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work; or A combination of experience and graduate education described above, which when combined, are equivalent to 100% of the qualification requirements for this position at the GS-9 Federal grade level. (Only graduate education in excess of the first full year may be used in this calculation). To qualify for GS-11, you must have at least one year of specialized experience at, or equivalent to, the GS-9 Federal grade level or above preparing reports, correspondence, and other written material in accordance with established regulations and guidelines; coordinating administrative tasks related to human resources, travel, supplies, procurement, equipment, office moves, or budget and finance; serving as a timekeeper; and providing support for centralized administrative activities for an organization; or A Ph.D. or equivalent doctoral degree, or three (3) full years of progressively higher-level graduate education and experience leading to such a degree, or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work; or A combination of specialized experience and relevant education that, when combined, is equivalent to 100% of the minimum qualification requirement. (Only graduate education in excess of the first full two years may be used in this calculation.) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps; AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. YOUR RESUMÉ MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions. Only experience and education obtained by the closing date of this announcement will be considered. To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/12858841 Additional information Career Transition Programs: The Career Transition Assistance Program (CTAP) provides eligible surplus and displaced competitive service employees in DOJ with selection priority over other candidates for competitive service vacancies. The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If you have received written notification of your eligibility for consideration under CTAP/ICTAP, you may receive special priority consideration for this position if you satisfy all qualification requirements and rate equivalent to the Highly Qualified or better category using established category rating criteria. Veterans Preference: If you are entitled to or claim veteran preference (VP), you should indicate the type of veteran preference (5 or 10 points) you are claiming on your resume. In order to determine your eligibility, you can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/ To verify your veteran preference entitlement, submit a copy of the Member Copy 4 of your DD-214; official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions. If you are claiming 10-point preference, you must submit Member Copy 4 of your DD-214 in addition to the supporting documentation required and identified on the reserve side of the SF-15, Application for 10 Point Veteran Preference. If you are claiming 10-point DERIVED PREFERENCE as a relative you must submit Member Copy 4 of the veteran's DD-214 and an SF-15 in addition to the supporting documentation required and identified on the reverse side of the SF-15. If you fail to do so, you will receive consideration as a non-veteran. Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. General Employment Information: DOJ EEO STATEMENT: Find our EEO statement online at: https://www.justice.gov/jmd/page/file/1394116/dl?inline SELECTIVE SERVICE: Additional information is found at: www.sss.gov. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.