Accounts Payable Accountant

Insidesource DEI Statement By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business. Job Summary The Accounts Payable Accountant will be responsible for managing all aspects of vendor payments, credit card tracking, and employee expense reimbursements. This role requires strong communication skills, a solid understanding of AP processes, and a proactive approach to maintaining accurate financial records and vendor relationships. The AP Accountant will play a key role in supporting month-end close, ensuring timely and accurate payments, and maintaining positive relationships with internal stakeholders and external vendors. Essential Duties and Responsibilities Vendor Management: • Serve as the primary point of contact for all vendor-related inquiries. • Set up new vendors in the company’s operating system, ensuring all documentation (W-9s, insurance certificates, banking details) is properly collected and verified. • Maintain up-to-date vendor information, including address changes and remittance instructions. Invoice Processing: • Receive, scan, and distribute incoming vendor invoices. • Record invoices in the company’s operating system and track outstanding and unapproved items. • Ensure consistent cost distribution coding and collaborate with internal teams to resolve discrepancies. • Support monthly, quarterly, and year-end close by recording invoices in a timely manner. Payments: • Prepare weekly payment runs, including paper checks, ACH, and wire transfers. • Maintain the company’s credit card log and track receipts for business expenses. • Distribute and collect monthly credit card statements for reconciliation. • Research and resolve discrepancies related to duplicate, overdue, or incorrect invoices. • File payment support documentation including copies of checks and associated invoices. Compliance & Reporting: • Complete credit applications and multijurisdictional resale certificates as needed. • Assist with year-end 1099 preparation and reporting. • Manage accounts receivable related to vendor overages, warranty/damage claims, refunds, and rebates. Cross-Functional Support: • Provide backup support for Accounts Receivable functions. • Assist senior management with ad hoc projects as needed. Supervisory Responsibilities None. Skills, Knowledge, Experience • 5+ years of Accounts Payable or related accounting experience preferred • Strong attention to detail with excellent organizational and time management skills • Familiarity with accounting systems and proficiency in Microsoft Excel • Experience with ACH, wire transfers, and check processing • Ability to communicate effectively with internal teams and external vendors • Strong problem-solving skills and a proactive approach to issue resolution