Accounts Payable Coordinator

As an Accounts Payable Coordinator, you will play a vital role in coordinating that the entire accounts payable process is followed and completed. You will ensure that all invoices and bills are paid in a timely, and accurate manner. You will collaborate closely with the Property Management team in ensuring that bills are approved, and funds are available to pay.  

Your analytical skills will be essential in verifying invoice legitimacy and scheduling payments, contributing to the financial health of our organization and clients. Your efforts will directly support our mission to deliver seamless experience and strengthen our overall financial processes. 

Requirements

Key Responsibilities & Functions  

• Maintain a positive and proactive communication style.  

• Collaborate with the Property Management team on bill approvals and cash flow needs. 

• Strive for continuous improvement in accounts payable processes to enhance efficiency and accuracy. 

• Review and process incoming vendor invoices, ensuring accurate entry into the accounting system. 

• Monitor and manage the inbox for new bills and approvals, aiming to clear all pending items daily. 

• Analyze bills for accuracy, ensuring they are legitimate, not duplicates, and correctly categorized. 

• Prepare and schedule payments for due invoices to avoid late payments. 

• Generate and review reports on outstanding invoices and payments made to identify any issues. 

• Reconcile accounts payable records with the general ledger to ensure accuracy and identify discrepancies. 

• Prepare tax documentation for 1099 vendors, ensuring compliance with tax regulations. 

• Participate in team meetings to discuss workflow, address challenges, and share updates. 

• Assist in the annual budgeting process by providing insights into spending patterns and anticipated expenses. 

• Utilize accounting software (e.g., AppFolio) for efficient task management and reporting.

Skills & Competencies 

• Detail-Oriented: High attention to detail to prevent late payments and ensure accuracy. 

• Curiosity and Proactivity: Willingness to learn and adapt to system enhancements, and eagerness to suggest process improvements. 

• Communication Skills: Ability to raise concerns and request help proactively; must not hesitate to seek assistance when needed. 

• Volume: Ability to handle high volume of invoices and bills.  

• Customer-Centric Mindset: Understand internal and external customer needs and adapt to manage frustrations and expectations. 

Desired Qualifications, Education & Experience 

• Minimum of 3 years in accounts payable or bookkeeping roles. 

• Familiarity with accounting software (AppFolio preferred) and advanced Excel skills. 

• Experience handling tax 1099 vendors  

• Advanced English proficiency required. 

Benefits

• 40 hours a week position.
• Salary between $11 - $13 the hour.  
• A dynamic and positive work environment. 
• Opportunities for growth and development within the company. 
• Training and support are provided to help you succeed in your role. 

At Coastline Equity, we specialize in comprehensive property management services for commercial and multifamily properties. With over 50 years of experience in the real estate industry, our seasoned professionals bring invaluable expertise and insights into market dynamics to help you achieve your financial goals.

We take a personalized approach to every project, learning your unique needs and future goals to provide practical advice on the best course of action. Partner with us to benefit from our proven track record of success and dedication to building long-term relationships with our clients.