Accounts Payable Manager

Company Description

At EVERSANA we are proud to be certified as a Great Place to Work across the globe. We’re fueled by our vision to create a healthier world. How? Our global team of more than 7000 employees is committed to creating and delivering next-generation commercialization services to the life sciences industry. We are grounded in our cultural beliefs and serve more than 650 clients ranging from innovative biotech start-ups to established pharmaceutical companies. Our products services and solutions help bring innovative therapies to market and support the patients who depend on them. Our jobs skills and talents are unique but together we make an impact every day. Join us!

Across our growing organization we embrace diversity in backgrounds and experiences. Improving patient lives around the world is a priority and we need people from all backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We believe our people make all the difference in cultivating an inclusive culture that embraces our cultural beliefs.  We are deliberate and self-reflective about the kind of team and culture we are building. We look for team members that are not only strong in their own aptitudes but also who care deeply about EVERSANA our people clients and most importantly the patients we serve. We are EVERSANA.

Job Description

THE POSITION:

The Accounts Payable Manager position will be hands-on managing AP activities developing team members establishing new processes and improving existing processes to drive efficiency. This individual will interact and coordinate with colleagues in Accounting Finance Procurement Operations and various other departments to ensure timely and accurate processing of the Company’s AP.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Our employees are tasked with delivering excellent business results through the efforts of their teams.  These results are achieved by:

• Communicate with vendors and employees to resolve discrepancies related to payments invoices and purchase orders.

• Ensure efficient accurate and timely processing of all vendor invoices.

• Prepare weekly payment projections and monitor weekly payment runs.

• Evaluate new vendors for 1099 reporting requirements and ensure receipt of the necessary documentation; verify bank account information directly with vendors.

• Participate in monthly close activities and perform month-end reconciliation of Accounts Payable Aging Report to the trial balance in collaboration with other members of the Accounting team

• Communicate timely and effectively with vendors contractors and employees to resolve issues and obtain additional information where required.

• Lead initiatives to enhance Accounts Payable processes driving greater efficiency and accuracy.

• Deliver monthly performance metrics and insights to management on Accounts Payable operations and team effectiveness.

• Manage the implementation and integration of Accounts Payable systems and vendor automation solutions.

• Process year-end 1099 forms to vendors and stay up to date on any changes in the forms.

• Assist with sales tax audits where needed.

• Continually monitor Accounts Payable queues for past due items; resolve issues timely.

• Demonstrate a commitment to diversity equity and inclusion through continuous development modeling inclusive behaviors and proactively managing bias.

• All other duties as assigned

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

PEOPLE LEADER

People leaders must possess both the skills to effectively accomplish these tasks and the emotional intelligence to do so in alignment with our cultural values.  In addition to the critical management and leadership tasks listed above this role also includes the following unique responsibilities:

• Perform supervisory functions providing leadership and guidance to the Accounts Payable team; interview and hire new team members; assist with training for new team members; evaluate staff performance; recommend personnel actions to ensure adequate and competent staffing.

• Plan work assignments evaluate work performed and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management

• Support the day-to-day operations of the Accounts Payable team.

EXPECTIONS OF THE JOB:

• Travel – 5%

• Hours – 40-45 Hours per week Monday-Friday Eastern US or Central US time zone working hours

The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position.

An individual in this position must be able to successfully perform the expectations listed above.

Qualifications

MINIMUM KNOWLEDGE SKILLS AND ABILITIES:

The requirements listed below are representative of the experience education knowledge skill and/or abilities required.

• Education – Bachelor’s degree

• Experience – Minimum 7 years’ experience in a finance environment with at least five years in AP

• Technology/Equipment – Experience in the use of Microsoft Office products

PREFERRED QUALIFICATIONS:

• Technology/Equipment – Microsoft Dynamics 365 Medius Accounts Payable Automation Eftsure Salesforce

• Experience – Management experience working with multiple entities and countries

PHYSICAL/MENTAL DEMANDS AND WORKING ENVIRONMENT:

The physical and mental requirements along with the work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

Office: While performing the essential functions of this job the employee is frequently required to reach grasp stand and/or sit for long periods of time (up to 90% of the shift) walk talk and hear; occasionally required to lift and/or move up to 25 pounds. The noise level in the work environment is usually moderately quiet with frequent interruptions and multiple demands.

Additional Information

OUR CULTURAL BELIEFS:

Patient Minded I act with the patient’s best interest in mind.

Client Delight I own every client experience and its impact on results.

Take Action I am empowered and empower others to act now.

Grow Talent I own my development and invest in the development of others.

Win Together I passionately connect with anyone anywhere anytime to achieve results.

Communication Matters I speak up to create transparent thoughtful and timely dialogue.

Embrace Diversity I create an environment of awareness and respect.

Always Innovate I am bold and creative in everything I do.

Our team is aware of recent fraudulent job offers in the market misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites unsolicited e-mails or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA.

EVERSANA is committed to providing competitive salaries and benefits for all employees. If this job posting includes a base salary range it represents the low and high end of the salary range for this position and is not applicable to locations outside of the U.S.  Compensation will be determined based on relevant experience other job-related qualifications/skills and geographic location (to account for comparative cost of living).  More information about EVERSANA’s benefits package can be found at eversana.com/careers.  EVERSANA reserves the right to modify this base salary range and benefits at any time.

From EVERSANA’s inception Diversity Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths experiences and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity but also age disability status veteran status sexual orientation religion and many other parts of one’s identity. All of our employees’ points of view are key to our success and inclusion is everyone's responsibility.

Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws it is the policy of EVERSANA to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability unless such accommodation would cause an undue hardship for EVERSANA. The policy regarding requests for reasonable accommodations applies to all aspects of the hiring process. If reasonable accommodation is needed to participate in the interview and hiring process please contact us at [email protected].

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