Administration & Payroll Tax Specialist

Job TitleAdministration & Payroll Tax Specialist

Job Description

We’re looking for an Administration & Payroll Tax Specialist to join our Administration & Payroll team in Burlington, MA.

Working for Signify means being creative and adaptive. Our culture of continuous learning and commitment to diversity and inclusion creates an environment that allows you to build your skills and career. Together, we’re transforming our industry.

As the world leader in lighting, we’re constantly ahead of the curve. Through our leadership in connected lighting and the Internet of Things, we’re breaking new grounds in data analytics, AI, and smart homes, offices, cities and more!

Signify is proud to be a leader in climate action, acting in line with the latest climate science. We are committed to reaching net zero greenhouse gas (GHG) emissions by 2040.

As an Administration & Payroll Tax Specialist, you’ll be responsible for analyzing and resolving payroll abnormalities, and tax payments, audits, and projects. 

We’re on the lookout for forward-thinking innovators with a passion for sustainability. If you match this description, get in touch!

What you’ll do

• Ensure payroll, taxes, and/or deposit frequency changes are properly input, processed, and align with policies, procedures, and processing rules. Perform data entry/quality control on earnings, deductions, direct deposits, tax set-up, and changes.

• Receive and analyze personnel change actions, resolve inconsistencies, and correct data interface issues between systems.

• Function as Subject Matter Expert (SME) regarding data, payroll processing, and taxes. Communicate directly with employees and managers regarding issues.

• Prepare, review, process and distribute routine payroll and ad hoc reports.

• Reconcile tax payments internally and conduct research, analysis, and resolution to payroll related tax notices and inquiries. Conduct regular payroll tax audits and reviews for accurate tax funding to ensure compliance.

• Ensure proper setup and maintenance of local withholding codes for employer and employees in the payroll system.

• Coordinate year-end efforts to ensure accurate W-2s and other annual/quarterly tax filings.

Your qualifications

• High School diploma (or equivalent) and 2+ years of related experience as a payroll specialist, coordinator, or similar role with multi-state US payroll

• Strong knowledge of federal and state regulations and excellent understanding of multi-location payroll tax

• Proficient in MS Office; knowledge of HRIS systems a plus (SAP, Workday, GlobalView)

• Strong attention to detail and data quality; can understand and analyze processes

• Customer focused and solution oriented with excellent communication skills, written and verbal; can interact with all levels in the organization

• Successful at managing competing priorities and works well under pressure

*Must be legally authorized to work in the United States without current or future company sponsorship needs.

Our candidate profile is just a guide. We know that many talented people only apply for jobs when there is an exact match. If you don't fit all the criteria but believe this role is for you, we would very much like to hear from you.

What you’ll get in return…

We’re offering multiple opportunities for career development, like mentoring, coaching and stretch assignments, with strong international exposure for dynamic profiles. Learning is fundamental to our culture. Through continuous learning, we are transforming the industry. You have the chance to learn every day, acquire new skills and perspectives through customized online programs, and on-the-job experiences.

See #SignifyLife through the eyes of our employees!

• Salary: $32.63 per hour – $38.47 per hour

• Annual Performance Sharing Plan (PSP): Annual plan target of 2.5% of eligible earnings and is dependent upon the achievement of targeted business results 

• Benefits Overview: Company subsidized benefits plan offerings that includes Medical, Health Savings Account, Employee Stock Purchase Plan (ESPP), Dental, 401K retirement plan with company match, Paid Time Off, including paid vacation, holidays/personal days, and products discounts.

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