Administrative Assistant

Job Description

Ingram Content Group (ICG) is hiring for an Administrative Assistant to contribute to our Commercial Sales team in LaVergne, TN just outside Nashville. You will provide a wide range of complex and confidential administrative and clerical support to the Vice President & General Manager, Commercial and the Commercial reporting areas (Sales, Sales Operations, Product Merchandising). You will also get to enhance executives’ effectiveness by providing information management support and representing the executives to other Ingram departments and executives as well as our customers and business partners.

Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries, and educators, Ingram makes these services seamless and accessible through technology, innovation, and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning.

Required Qualifications:

• High School Diploma
• 3 years of related experience with proven office administration and customer service skills

Preferred Skills:

• MS Office experience (Excel/Visual Basic, Word, PowerPoint, and Outlook)
• Previous experience with team event planning

Key Responsibilities:

• Ensures smooth internal and external communication flow; by meeting milestones & key deliverables on or prior to deadlines, tracking all documents from inception to completion or approval, ensuring sensitive information is handled confidentially, and keeping all necessary departments up-to-date on reporting requirements and deadlines.
• Provides administrative support to executive and assigned Directors through calendar management, securing dinner reservations, scheduling domestic and international travel and hotel accommodations, and placing out-going calls to provide information, set meetings, etc.
• Prepares reports as required; to include but are not limited to Commercial Weekly report, Bi-Monthly report for the Commercial Business Review, the Commercial weekly 5/15 report and the minutes to various meetings. Creates custom reports and PowerPoint decks as required to support the VP’s.
• Prepares and submits expense reports. Reviews expense reports submitted for VP/GM approval to ensure travel expense policies have been followed.
• Schedules and coordinates meetings, prepares conference rooms, and orders catering as needed.
• Helps coordinate the retention of commercial contracts in Conga.
• This list is not exhaustive.

Additional Information

Perks/Benefits:

• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
  • 10 vacation days & 10 sick days accrued annually and 3 personal days
  • 401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more
  • Wellness program with access to onsite gym and basketball court for associates
• Avid reader? Numerous opportunities to engage with books and authors
  • Free card registration at the Nashville Public Library
  • Discounted offers to self-publish with IngramSpark®!
• Encouraged continued education with our tuition reimbursement program
• Financial and in-kind opportunities to engage with non-profits in your community
  • Company match program for United Way donations
  • Volunteer opportunities and in-kind drives for non-profits throughout the year
• Take breaks or brainstorm in our game room with ping pong & foosball
• Casual Dress Code

Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. 

Ingram Content Group LLC is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EEO/AA Employer/Vet/Disabled
• We participate in EVerify.
• EEO Poster in English 
• EEO Poster in Spanish