Administrative Assistant

Job Description

Ingram Content Group (ICG) is hiring for an Administrative Assistant to contribute to our team in Fort Wayne, IN. This person provides administrative support for the Distribution Center. Prepares correspondence, reports, special projects, and related material as requested.

Want to join a key team that helps the world read? At Ingram, our teams are collaborative, innovative, dynamic, and passionate about the business. We are proactive, evolving, and highly respected in our industry. We are flexible, have fun, and foster professionalism. Our focus on providing exceptional customer support differentiates us from competitors.

The world is reading, and it is our goal to connect as many people to the content they want in the simplest ways. If you share that passion, enjoy working in a fast-paced environment and want to contribute to a strategic part of the business that is evolving and expanding, we can’t wait to meet you!

Schedule M-F 8:30am-5pm, some OT may be required

Required Qualifications:

• HS Diploma or GED
• 5 years of administrative experience at the executive level
• 6 months work experience which includes walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, typing/keyboard

Preferred Skills:

• Strong communication skills
• Ability to provide writing samples
• 5 years with AP, AR, and purchasing.
• Budgeting experience

Key Responsibilities:

• Provides confidential administrative support.
• Prepares correspondence, weekly and monthly reports, memos contracts, etc.
• Collects and prepares information for use in meetings with staff members and clients.
• Routes telephone calls, schedules meetings, schedules travel and lodging arrangements, maintains systematic files, greets guests upon arrival for meetings, orders supplies, and maintains expense reports
• Provides technical support to department including working with Facility Services (office moves, maintenance work, etc.) Telecom (working on office phones and cell phones), Human Resources and IT (set-up computers and service problems).
• Completes weekly and monthly reports which could include inventory, daily status, variances, efficiency, etc.
• Works directly with vendors to negotiate purchasing cost for various supplies.
• Plans, arranges, and purchases supplies for warehouse functions and celebrations which include the calculations for serving full meals to large numbers of associates in a safe and orderly manner.
• This list is not exhaustive

Additional Information

Perks/Benefits:

• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
  • 10 vacation days & 10 sick days accrued annually and 3 personal days
  • 401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more
• Encouraged continued education with our tuition reimbursement program
• Financial and in-kind opportunities to engage with non-profits in your community
  • Company match program for United Way donations
  • Volunteer opportunities and in-kind drives for non-profits throughout the year
• Casual Dress Code

The world is reading, and Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries and educators, Ingram makes these services seamless and accessible through technology, innovation and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning. Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. 

Ingram Content Group LLC is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EEO/AA Employer/Vet/Disabled
• We participate in EVerify.
• EEO Poster in English 
• EEO Poster in Spanish