Administrative Assistant

Boston Vision is an academic private practice, at the vanguard of eye care and patient service. Since founding Boston Vision, we have relentlessly pursued both improvement in patient experience and innovation in academic medicine. This stems from our philosophy that only through dedicated emphasis on both scientific pursuit and patient satisfaction can we deliver the best possible medical care. 

Summary

We are seeking an energetic, self-starting individual to join our company as an Administrative Assistant (Admin Assistant). Reporting directly to our Chief Executive Officer (CEO), the Admin Assistant would be responsible for a variety of clerical tasks and duties. This can include managing schedules, scanning documents, managing paper and virtual databases, answering the phone and inquiries, responding to emails, collecting and distributing the mail, making deposits and any other administrative tasks as needed. Our ideal candidate has a wide range of applicable skills, from strong computer proficiency with office productivity suites to attention to detail with data entry tasks. Skills such as time management, multitasking, and organizational skills would be preferred. Having a thorough knowledge of our product and service offerings, and prior administrative experience is a strong plus.

Essential Functions

• Work closely with the CEO and leadership team to oversee daily business operations such as
  • Running the mail
  • Making remote deposit 
  • Scanning and emailing received mail to various departments
  • Assisting with sending checks for co-management fees
• Support Senior Leadership with administrative tasks and duties
• Attending to any correspondence and emails by customers, clients, employees and contractors
• Assisting with ongoing projects.
• Other administrative duties as assigned. 

Work Environment

This role operates in a professional medical office environment routinely using standard office equipment such as computers, telephones and office equipment.

Physical Demands

This role requires periods of time sitting at a desk using office equipment as well as moving around the office meeting with other staff on an as needed basis.

Position Type and Expected Hours of Work 

This is a full-time, non-exempt position. Monday-Friday, 8:00am-5:00pm schedule.

Required Education and Experience

• High school diploma or equivalent required
• College students welcomed to apply
• 1 year of experience as an administrative assistant or relevant position preferred
• Excellent verbal and written communication skills
• Excellent time management skills 
• Bi-lingual Spanish speaking skills a plus
• Ability to work effectively in a fast-paced environment

Work Authorization

All employees must be already authorized to work in the USA 

AAP/EEO Statement

Boston Laser Eye Institute is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal, state or local laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this role. Responsibilities and activities may change at any time with or without notice.