Administrative Assistant

Katrina discovered INNOVATION working at TJX

When it comes to Katrina's career at TJX Canada, no two days are the same. Trying new things is fundamental to getting results and it's important for our Associates to be in an environment where they are trusted and encouraged to have an innovative approach

What you'll discover

Eligible Associates can look forward to:

• One-of-a-kind, inclusive culture
• State-of-the-art amenities at our eco-friendly Home Office. Take a tour HERE!
• Benefits that take effect your first day
• Enjoy the Best of Both with our hybrid work model
• Dedicated training and on-the-job resources to enhance your development
• Three weeks' vacation with option to buy an additional week through our Vacation Trade Program
• Tuition reimbursement to support your career progression
• Merchandise discount for yourself and eligible family members at all TJX Canada stores
• Associate and Family Assistant Program to support healthy living

What you'll do
It's safe to say, there's no shortage of variety in what we do. Here are some key accountabilities of the role:

• This position will support multiple senior-level stakeholders within the TJX Curriculum Development team, providing complex administrative support requiring a broad range of knowledge relating to company policies and practices. This role interfaces with a variety of Merchants from various banners, offices, levels of seniority and tenure on a global scale, requiring talent to demonstrate tact, diplomacy and flexibility in their day-to-day work.
• Coordinates meetings, amenities, maintains files and daily calendar/schedules.
• Responds to inquiries, prepares correspondence, reports meeting minutes; communicates pertinent information within appropriate departments.
• Organizes event details such as menus, accommodation, audiovisual equipment, upgrades, agendas, and maps; assists the in-house Travel department with travel arrangements by providing accurate information (cars, rentals, hotels, etc.).
• Accurate tracking of vacation, floater, and sick days, and overtime hours for the AVP/department; prepares and submit expenses through Infor Expense Management.
• Work with standard spreadsheets and word processing packages in Microsoft Office Suite environment; compiles data and prepare reports.
• Exercises good judgement in handling materials of a confidential or sensitive nature.
• Acts as a link between AVP, TJX "U" Coaches, Merchants, staff, internal departments, outside agencies, and the public.

What you'll need
To begin your career with us, we require the following:

• A minimum of three (3) years of professional administrative work experience within the retail industry; previous experience supporting training and development within a merchandise planning, allocation or merchant operations environment is considered a strong asset.
• Administrative expertise including reporting, spreadsheet content management, photocopying, filing, mail distribution, scheduling appointments, arranging travel, expense management, maintaining room bookings, managing equipment (e.g. department Tablets).
• Experienced with Outlook 365, Microsoft Office suite of applications including: Word, PowerPoint, Excel; experience utilizing Access, Power Bi or Power Apps is considered an asset.
• Excellent communication skills including written (interoffice memos, reports, vendor letters, etc.) and verbal (telephone, video conference).
• Highly skilled in time management; able to work effectively with minimal supervision, multi-task and shift priorities to reflect urgency of business requirements.
• Able to maintain strict confidentiality of the organization's operations, procedures and people.

Salary Range: $42,330 - $59,160 /year

This represents the expected hiring range and may not represent the full pay range for the position. The salary offered may be higher than the posted range depending on several factors such as relevant skills, qualifications, and experience.

Posting Details

• Application closing date: Friday November 29th, 2024
• Internal TJX Associates: please review this opportunity with your direct supervisor or manager prior to applying. To be considered, please attach your completed Internal Application Form to your application.

Every day is an opportunity to discover something new about our business, our partnerships and even something exciting about yourself. By becoming a member of our TJX Canada family, you'll have the full support of a diverse, close-knit group of people across our Distributions Centres, Retail Stores (Winners, HomeSense, Marshalls) and our Office locations. Are you ready to Discover Different?

Here at TJX Canada, we are an equal opportunity employer committed to the inclusion and accommodation of all individuals.