Administrative Assistant II

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
• Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Scan, fax and bind documents, reports, and proposals as required
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
• Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.
• May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate
• May represent immediate supervisor at project-related or other meetings as directed
• Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
• Experience in creating PowerPoint presentations is required