Administrative Assistant/Front Desk Receptionist

Job Title: Administrative Assistant/Front Desk Receptionist 

San Jose, CA 

JOB DESCRIPTION:
We are looking for a highly motivated and energetic Front Desk Receptionist to handle the general administrative support including the reception area. An ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multi-tasking, and work effectively under pressure. Routine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, and occasional executive support. 

QUALIFICATIONS: 

EDUCATION:AA/BA degree

EXPERIENCE: Minimum of 2 years of Administrative Support experience is preferred, suitable candidates without prior experience would be considered as well. 

LANGUAGE: Proficiency in English & Mandarin required 

SKILLS: 

• Microsoft office (Word, Excel, PowerPoint) 

• Mandarin proficiency (basic reading and typing is required) 

• Strong interpersonal and communicative skills 

• Detail oriented 

• Organizational skills 

• Multi-tasking

• Prioritizing 

• Dependability 

• Initiative and problem-solving abilities 

RESPONSIBILITIES: 

• Responsible for ordering, receiving and dispatching office supply and 

equipment. 

• Responsible for ensuring that the front lobby is in compliance with all 

systems, control policies and procedures. 

• Office equipment inventory control management 

• Interact with guests who have appointments, inquiries, or meetings with employees of the company 

• Distribute incoming mail and prepare outgoing mail/package. 

• Process business traveling arrangement, hotel reservation, airport pickups, 

corporate housing management. 

• Supervision of housekeeping and janitorial controlling, ensure the front 

office is clean and safe. 

• Utilize knowledge of company operations, procedures, policies, and 

departmental functions in performing duties with minimum 

direction/supervision. 

• Interface with various levels of management, customers, suppliers and 

employees to exchange information and take appropriate action promptly 

and effectively. 

• Provide executive support to employees when needed.