Administrative Associate (Coastal GasLink)

The Opportunity  

Our Costal GasLink Team is looking to add an experienced Administrative Associate to support our operations in Prince George, BC.  

Reporting to the Area Manager, this role supports a wide range of day-to-day activities, coordinating with others to address departmental or interdepartmental tasks, and becoming a go-to for department information and support. 

What you’ll do 

• Provide primary support to Managers and Technicians across all CGL areas 

• Work independently to develop various materials (presentations, reports, communications, etc.) 

• Responsible for activities in Business Fleet Program, Training/Learning, Emergency Management, Community Investment/Public Awareness 

• Provide meeting support, including minute-taking, for Leadership Team meetings 

• Manage travel bookings, expenses, subscriptions, and other records for Managers 

• Plan and coordinate team events, activities, and volunteering opportunities 

• Manage workforce, system, and onboarding/offboarding logistics for personnel 

• Organize and maintain departmental data, files, and digital materials 

• Prepare data analysis, scorecards, correspondence, and presentations 

• Identify process inefficiencies and suggest workflow improvements 

• Assist with departmental budget preparation, monitoring, and review 

• Process vendor invoices, requisitions, and employee reimbursements 

• Maintain employee training profiles and provide ad-hoc recognition support 

• Handle sensitive/confidential information in a professional manner 

• Provide support on various company programs and systems 

Minimum Qualifications 

• High school diploma or equivalent  

• 2+ years of related experience in a financial, business or operations analyst (or equivalent) role 

• Exceptional computer skills, ideally intermediate knowledge of: MS TEAMS, Outlook, Word, Excel, PowerPoint, and Visio 

• Proven ability to prepare materials utilizing suite of Microsoft tools with minimal supervision and under tight deadlines 

• Strong analytical (budgeting / financial) and organizational skills 

• Demonstrated budgeting and forecasting experience 

• Demonstrated ability to effectively communicate  

Preferred Qualifications 

• Post-Secondary education in a business-related field 

• Proven time management skills 

• Proven organizational, planning and prioritization skills; ability to work in a fast-paced environment and manage tight deadlines 

• Experience with SAP, Workday and/or PowerBI 

This position requires candidates to: 

• Travel to other company locations for temporary assignments, meetings, or training which would involve some overnight stays away from home