Administrative Program Coordinator (Contractor)

Company Information

Legend Biotech is a global biotechnology company dedicated to treating, and one day curing, life-threatening diseases. Headquartered in Somerset, New Jersey, we are developing advanced cell therapies across a diverse array of technology platforms, including autologous and allogenic chimeric antigen receptor T-cell and natural killer (NK) cell-based immunotherapy. 

Legend Biotech entered into a global collaboration agreement with Janssen, one of the pharmaceutical companies of Johnson & Johnson, to jointly develop and commercialize ciltacabtagene autolecuel (cilta-cel) in 2017. Our strategic partnership is designed to combine the strengths and expertise of both companies to advance the promise of an immunotherapy in the treatment of multiple myeloma.

Legend Biotech is seeking Administrative Program Coordinator (Contractor) as part of the Global Manufacturing and Supply team based in Raritan, NJ. 

The Administrative Program Coordinator for Legend’s Global Manufacturing and Supply Department will provide crucial support to the Global Program Lead and the department leadership team. The role involves handling complex administrative tasks and supporting department activities. The ideal candidate will be detail-oriented, self-motivated, and uphold the highest standards of confidentiality and professionalism.  Strong independent work skills, effective teamwork, and follow-through are essential.

Key Responsibilities:

• Administrative Support:
  • Provide comprehensive administrative support to the department leadership team, including calendar management, meeting coordination, and document preparation.
  • Handle complex administrative duties with discretion and professionalism, ensuring effective decision-making and problem-solving.
  • Serve as a key point of contact for internal and external stakeholders, managing communications and prioritizing tasks to meet deadlines.
• Travel and Expense Management:
  • Manage expense reporting for the department leadership team, ensuring accuracy, compliance with company policies, and timely reimbursement.
  • Proactively anticipate travel needs and resolve issues that may arise during business trips.
• Employee Engagement:
  • Collaborate with HR and other departments to align engagement activities with company culture and values.
• Project and Initiative Support:
  • Assist in the planning, execution, and monitoring of departmental projects and initiatives, providing logistical support and tracking progress against milestones.
  • Assist in facilitating cross-functional collaboration by coordinating meetings, preparing materials, and following up on action items.
• Office and Resource Management:
  • Manage office supplies, equipment, and resources for the department, ensuring everything needed for daily operations is readily available.
  • Liaise with facilities and IT to address any office-related issues or requirements.
• Data and Documentation Management:
  • Maintain organized and up-to-date records, files, and databases, ensuring easy access to important information for the leadership team.
  • Assist in preparing and editing presentations, reports, and other documents as needed.
• Additional Duties:
  • Perform other administrative tasks as assigned, including but not limited to managing departmental communications, coordinating onboarding for new hires, and supporting ad hoc requests from leadership.

• Bachelors Degree required.
• 1-3 years of administrative support role.
• Experience in life sciences, biotechnology, or pharmaceuticals preferred.
• Executive support experience preferred.
• Event planning and coordination experience preferred.
• Experience in a large, matrix environment preferred.
• Expertise in handling sensitive information with confidentiality.
• Proactive, with strong organizational and multitasking abilities.
• Excellent communication skills (oral and written).
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Access, Teams, Outlook).

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Legend Biotech is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is Legend’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

Legend Biotech maintains a drug-free workplace.