Administrator

JOB TITLE

Administrator

REPORTS TO

Administration Manager

LOCATION

Youngstown, OH

COMPANY OVERVIEW

Heidelberg Distributing Company began in 1938, with founder Albert W. Vontz operating the business with "one man and one truck." Now, Heidelberg services more than 26,000 retail and industry establishments across all counties in Ohio and Kentucky with our office locations in Cincinnati, Cleveland, Columbus, Dayton, Lorain, Toledo, Youngstown, Ohio and well as Hebron, Kentucky. Family owned and operated for 84 years; Heidelberg was acquired by Redwood Holdings, another family-owned operation, in 2022. Heidelberg proudly distributes the finest wine, premium beer, quality spirits, and more, to your favorite stores, venues and restaurants. Heidelberg is committed to investing in our 1,600+ Associate base, beverage industry and our communities. With our longstanding history in this industry, Heidelberg continues to thrive, adapt, and lead the way to our customer's number one choice.

JOB SUMMARY

Performs administrative functions as assigned by management, striving for excellence as part of an efficient team. The administrative functions include but are not limited to Driver Check In, Dock Sales, and Reception.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support internal and external customers.
• Answer phones and greet guests in a professional manner.
• Support Chain Clubs by verifying pricing, monitoring out of stocks, processing and scheduling orders.
• Support Sales Team and Suppliers by processing sample invoices.
• Reconcile transfer and sample invoices daily.
• Run debits and credits report to verify for proper processing of pick-up requests.
• Reconcile driver routes; balance and run end of day reporting.
• Scan checks for deposit and transmission to banking institution.
• Maintain electronic copies of delivery invoices and upload into the OnBase system.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.

QUALIFICATIONS AND REQUIREMENTS

• Dependable and able to work well with others
• Ability to multitask
• Complete tasks in a timely manner
• Have integrity in your work
• Highly organized with thoroughness and attention to detail
• Strong verbal communication skills
• Accounting skills (data entry, general math skills, data analysis)
• Working knowledge of Microsoft Excel and Microsoft Word (Understanding of VIP a plus)

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

This position operates in a professional office environment and may include on-site work in a warehouse environment. Expected hours of work are Monday through Friday during the Company's regular business hours. Regular, consistent attendance is required. Dress code is business casual, closed- toe shoe recommended.

While performing the duties of this job, employee is required to stand; balance; walk; climb stairs, sit; use hands to feel and handle objects, tools, or controls, including standard office equipment such as computers, phones, fax machines; reach with hands and arms; talk; hear; and have specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.

Heidelberg Distributing Company is an equal opportunity employer. We celebrate and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. The Company prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.