AP Administrator

Overview:

The Accounts Payable Administrator supports the Accounts Payable team with a main focus on Vendor Master validations and confirmations but also assisting with invoice processing, vendor queries and payments and managing the Amex card program.

The Accounts Payable Administrator is responsible for reviewing and validating vendor information in compliance with all audit controls and obtaining 3rd party validation when necessary. They are responsible for assisting to Administer the Corporate Amex card program including making payments as well as obtaining forms and assisting with new card applications. They will also provide support to the other AP team members when needed with vendor inquiries, invoice disputes and discrepancies, debit balance recoveries, banking clarifications and credit applications. They will work with multiple internal departments and use existing systems and tools to monitor invoices, to resolve disputes and assist with payment processing and tax reporting.

This is a hybrid role working 2 days in our Kanata office.

Responsibilities:

• ​Daily vendor confirmations. All vendor changes and new vendors need to be reviewed, validated and confirmed

• 3rd party phone validations for bank changes

• Blackline - Month end vendor change report (this is an audit control to verify no vendor changes were made by unauthorized people)

• Month end Failed Posting accrual

• Prepare weekly Amex wires

• Various adhoc vendor reports and analysis.

• Research returned payments and help to obtain updated banking information

• Assist with collecting debit balance refunds from vendor

• Process correcting or adjusting entries

• Assist with audit and local tax filing requirements

• Ensure compliance with all SOX requirements and enforce company policies

• Ensure the accuracy and validity of the vendor master data in SAP

• Administer new card applications and prepare weekly Amex payments

• Provide quality vendor support including timely and professional responses to vendor inquiries

• Manually process any invoices that fail to auto-post due to underlying issues or errors

• Enforce Mitel Policies and Audit requirements and assist with annual audit tasks

• Assist AP team during vacations by providing additional vendor inquiry email support or by preparing payments.

Requirements:

• Legal work authorization in Canada

• Bachelor's/college degree; or high school diploma + working towards completion of College Accounting Degree.

• 1+ years experience in account payable or similar role

• Strong Communication skills

• Concur and SAP knowledge an asset

• Strong Excel skills

• Ability to identify inconsistencies and enforce policy compliance

• Attention to details

• Additional languages an asset