AP Specialist 1

Position Overview

The AP Specialist will be responsible for processing of high volume of invoices, credit memos and check requests in an accurate, efficient, and timely manner. This position will work with different departments and all Aveanna locations nationwide.

Essential Job Functions

Timely processing of supplier invoices through AP Automation and check requests via JIRA ticketing system with correct codes conforming to standard procedures to ensure proper entry into Workday.

Review all invoices for appropriate documentation and prior approval as required.

Daily Review of invoices in draft and work cost center managers to resolve any discrepancies.

Adhere to SOX 404 procedures as outlined for Accounts Payable.

Process consolidated billing via excel spreadsheet and upload EIB (Enterprise Interface Builder) into Workday.

Process/Match Purchase order to invoices and investigates and resolves problems associated with processing of invoices and purchase orders.

Work with the IT department to ensure accurate coding of IT invoices before processing.

Communicate with the accounting department to resolve accounting questions pertaining to invoices.

Effective communication with Location Directors, Area VP's, Corporate employees, department heads and Executives.

Other duties as assigned by AP Supervisor and Director of Purchasing and Accounts Payable.

Requirements

Must have at least three (3) years of Accounts Payable

Associate Degree or equivalent work experience

Experience utilizing ERP systems for Accounts Payable

Experience with high volume Accounts Payable

Experience with processing expense reports.

Excellent organization and communication skills

Quick-thinking and astute decision-making skills

Effective problem-solving and conflict resolution

Excellent time management skills

Willingness to learn new skills

Other Skills/Abilities

Must be able to adhere to confidentiality standards and professional boundaries at all times

Attention to detail

Time Management

Ability to remain calm and professional in stressful situations

Strong commitment to excellence

Quick-thinking and astute decision making skills

Effective problem-solving and conflict resolution

Excellent organization and communication skill

Physical Requirements

Must be able to speak, write, read and understand English

Must be able to travel; company does not provide vehicles or transportation

Occasional lifting, carrying, pushing and pulling of 25 pounds

Prolonged walking, sitting, standing, bending, kneeling, reaching, twisting

Must be able to sit and climb stairs

Must have visual and hearing acuity

Must have strong sense of smell and touch

Environment

Performs duties in an office environment during agency operating hours

Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Vaccination Requirement

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Aveanna does not accept unsolicited headhunter and agency resumes, and will not pay fees to any third-party agency or company that does not have a signed agreement with Aveanna.