AP Specialist Job Description

• Manage AP inboxes and Accounting inboxes as they pertain to AP for both Lazarus

Naturals and Cycling Frog.• Follow up w/ Internal Purchasers when discrepancies between Invoice and PO arise.• If matching PO cannot be found in PE follow up w/ Purchaser.• Work w/ Google Drives Pending PO folders as documents are moved in and out of

folders as they are processed.• Manage the Pending PO tracking worksheet• Record Bills/Invoices in PE when corresponding PO matches.• Record bills/invoices into QBE• Verify PO has been received and approved.• Verify vendor information on file.• Record payments in PE.• Record payments in QBE. Assist with QB entries for historical data.• Send appropriate remittance emails to vendors.• Training other teams on processes/systems to get POs, Deliveries, Vendor Forms, etc.• W9 vendor compliance.• Maintain vendor master files in PE, QBE, and Odoo.• Update Weekly A/P aging for management supervision of bills to be paid.• Special Projects as assigned by the Supervisor or Controller.

Requirements

Requirements

Quickbooks Experience (Currently using Enterprise version)

Accounting Degree (preferred) or at least 3 years AP experience

70 wpm typing

Excellent customer service and communication skills

MS Office suite

Vendor statement reconciliation