Asset & Project Manager - Commercial Real Estate

POSITION OVERVIEW The Asset & Project Manager is involved in every aspect of our shopping center portfolio. Core responsibilities include completing projects related to acquisitions, dispositions, and asset management of shopping centers, as well as projects related to company improvement. This candidate needs to be highly capable of problem-solving and managing many projects, with shifting priority levels and a high degree of ambiguity, in a fast-paced environment. The ideal candidate is thorough, accountable, coachable, organized, detail-oriented, assertive, and persistent. Also, a self-starter with excellent business communication skills, happy to work independently, and willing to adapt to new technologies in an effort to enhance position and company efficiencies. The ideal candidate has a commercial real estate background and possesses a thorough understanding of how real estate project cycles flow from acquisition to disposition. ESSENTIAL DUTIES & RESPONSIBILITIES Asset & Project Management • Lead and organize weekly internal asset management meetings, ensuring clear accountability, timelines, and task completion across the team • Support the leasing process by managing and completing the new lease checklists • Assist with developing and monitoring property-level budgets and project scopes/timelines • Manage property improvement projects from concept to completion while ensuring timely and cost-effective execution; track performance and report on progress • Analyze and monitor property financials, rent rolls, capital plans, and variances against budget • Proactively identify value-enhancing opportunities (e.g. site improvements, signage upgrades, etc.) • Identify, pursue, and secure incentive funding opportunities (e.g. EDC funding) • Conduct regular property site visits to assess condition, execution of projects, and recommendations Acquisition/Disposition Support • Support the acquisition process from LOI through closing by managing due diligence checklists and timelines, assisting with underwriting, third-party vendor coordination, obtaining debt and equity, closing coordination, etc. • Order, track and manage third-party reports including surveys, inspections, zoning reports, environmental assessments, and other required diligence items • Coordinate with municipal departments to investigate and resolve pre-existing code violations, confirm zoning compliance, and assess permitting/approval requirements for planned improvement projects • Lead the preparation of investment offering packages for prospective investors and lenders • Work closely with the title company, lender and attorneys to review commitments, closing documents, resolve exceptions, and ensure a smooth closing • Review leases, tenant estoppels, property financials, REA’s and other materials Investor & Lender Reporting • Write and prepare quarterly update reports of each property for existing investors, summarizing leasing activity, capex/project status, and market commentary • Prepare periodic lender reporting packages, including operating statements, rent rolls, budgets, leasing updates, and capital expenditure summaries • Monitor loan compliance and assist with requests related to reserve draws, DSCR tests, etc. • Support refinancing or loan modification efforts by contributing property-level data, business plan updates, and supporting documentation Document Prep & Support • Prepare drafts of transaction related documents by filling in designated areas (e.g., leases, amendments, purchase agreements, etc.) • Internal Operations & Process Improvement • Skim industry news headlines/articles and send a weekly email to the internal team with relevant news • Oversee implementation and team-wide integration of HubSpot (operating software) • Identify opportunities to improve quality and services, and implement new systems or technology tools to enhance team efficiency, communication, and data management QUALIFICATIONS & REQUIREMENTS • Minimum of 3 years of relevant experience in a fast-paced environment connected with commercial real estate is preferred. Relevant experience may include working for a commercial real estate lender, title company, broker, property manager, or landlord. • Highly capable of problem-solving while managing many projects • Comfortable in a fast-paced work environment where shifting priority levels, a high degree of ambiguity and a strong sense of urgency are essential for effective performance • Self-starter with the ability to work independently while being a part of a team culture • Thorough, accountable, coachable, organized, detail-oriented, assertive, and persistent • Excellent business communication skills. Ability to read, write, analyze and comprehend instructions, routine business correspondence, and due diligence documents • Willing to utilize and adapt to new technologies in an effort to enhance company efficiencies • Understands concepts and terminology of commercial leases, loans, title, real estate contracts, and regular industry jargon • Hands-on experience with project management software • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) • Willing to put in the extra hours when needed, but also enjoy the shorter hours when available To Apply: Please complete the Culture Index Applicant Survey: https://go.cultureindex.com/p/7xSMTBEjlslzo Job Type: Full-time Pay: $100,000.00 - $200,000.00 per year Benefits: • Health insurance • Paid time off Work Location: In person