Assistant for VP (fix term contract)- REF3541F

Company Description

The largest ICT employer in Hungary, Deutsche Telekom IT Solutions (formerly IT-Services Hungary, ITSH) is a subsidiary of the Deutsche Telekom Group. Established in 2006, the company provides a wide portfolio of IT and telecommunications services with more than 5000 employees. ITSH was awarded with the Best in Educational Cooperation prize by HIPA in 2019, acknowledged as one of the most attractive workplaces by PwC Hungary’s independent survey in 2021 and rewarded with the title of the Most Ethical Multinational Company in 2019. The company continuously develops its four sites in Budapest, Debrecen, Pécs and Szeged and is looking for skilled IT professionals to join its team.

Job Description

Calendar management

• Organizing meetings
• Keeping contact with other assistants
• Structuring calendar

Preparation of presentations

Mailbox Management

• During holidays daily check of calendar
• Prioritizing emails
• Keeping contact with deputy

Event organizing

• Getting familiar with Event-tools
• Booking meeting room
• Ordering catering
• Organizing evening program both in Hungary and Germany

Travel organizing

• Getting familiar with TSI Booking Tool
• Booking flights/trains/hotels
• Checking hotel availability and distances between places
• Preparation of documentation if needed (e.g Visa, A1 broadsheet)

Procurement activity

• Creating shopping carts both for individual and customer demand
• Familiar with procurement tool and procurement processes
• Collaboration with colleagues from finance and procurement

Others

• Creation & tracking of Action Item Lists
• Creation/Ordering/Maintenance of Mailing lists
• Maintenance of IT equipment (Laptop, mobile phone, SW, ...)
• Experience in collaboration tools like WebEx conference, Miro, ...

 Ad-hoc tasks where good problem solving and prioritizing skills are needed

Qualifications

• Good balance between calm periods and busy periods
• Flexibility
• Creativity
• Familiar with Microsoft Office (PPT/Excel) and Microsoft Outlook
• Good prioritizing skills
• Strong collaboration skills
• High level of English

Personality: 

• Networking
• cooperative
• flexible
• initiative
• helpful
• supportive
• solution oriented

Additional Information

Fix term contract

* Please be informed that our remote working possibility is only available within Hungary due to European taxation regulation.