Billing & Revenue Accountant

POSITION ANNOUNCEMENT: Billing & Revenue Accountant The Billing & Revenue Accountant is responsible for managing all aspects of student billing and collections through the FACTS tuition management system, and for accurately recording all revenue streams, including tuition, fees, and fundraising contributions. The successful candidate will possess strong analytical and organizational skills, be highly deadline oriented, proficient in general ledger work, and have the ability to communicate effectively with all constituents within the School, including parents, school leadership, and peers. ABOUT SAINT ANN’S SCHOOL Since its founding in 1965, Saint Ann’s has embraced a commitment to education for its own sake, oriented to the capacities of each individual student and free of the encumbrances of formal grading, prizes, and rankings. At the same time, we are unabashedly committed to excellence in all that we do. With a faculty and staff numbering close to 400, and approximately 1100 students, Saint Ann’s is among the largest and most selective independent schools in New York City. The lives of our graduates speak powerfully to the potential of an education based on these principles to ignite a love of learning and sustain creative energy in every field of endeavor. We accomplish this by bringing together talented teachers with creative and motivated students. Saint Ann’s is committed to centering anti-racism in the life of the school. Seeking to create a community rooted in trust and equity, we invite each other to take risks, pursue knowledge, and celebrate growth. RESPONSIBILITIES Student Billing and Tuition Management (FACTS): • Maintain and manage the FACTS tuition management system, including account creation, invoice generation, and payment processing. • Collaborate with Admissions and Enrollment to onboard new families and set up billing schedules. • Reconcile FACTS activity with the general ledger on a monthly basis. • Monitor outstanding balances and manage collection processes. • Process adjustments for financial aid, credits, fees, and other changes in tuition. • Collaborate closely with auxiliary programs to ensure proper budgeting, invoicing and communication for trips, afterschool programming, food service, and other auxiliary programs. • Respond to family inquiries regarding billing, tuition plans, and payment methods with professionalism and discretion. Financial Aid & Discounts: • Coordinate with Financial Aid and Admissions to ensure accurate application of financial aid awards in FACTS. • Monitor tuition remissions, scholarships, and discounts, and ensure proper application and accounting. Revenue Accounting and Reporting: • Record all revenue from tuition, fees, and other school-related income into the accounting system (Blackbaud) in accordance with GAAP. • Track, reconcile, and record fundraising and donation revenue in collaboration with the Advancement Office. • Reconcile development gift reports to general ledger and ensure proper designation and fund coding. • Prepare and maintain schedules of accounts receivable and deferred revenue, including pledge schedules. • Support the monthly close process by preparing journal entries and revenue-related reports. Audit & Compliance: • Assist with the annual financial audit by preparing requested schedules and documentation related to tuition, fees, and donations. • Maintain documentation for internal controls and audit trails for all student billing and fundraising revenue transactions. PERSONAL AND PROFESSIONAL REQUIREMENTS • Bachelor’s degree in Accounting, Finance, or a related field required. • 3+ years of relevant accounting experience with strong knowledge of accounting principles and revenue recognition. Experience in a school or nonprofit environment preferred. • Proficiency with FACTS Tuition Management System strongly preferred. • Experience with accounting software; proficiency with Blackbaud strongly preferred. • Excellent attention to detail, organization, and time management skills. • Strong interpersonal and communication skills, with the ability to work effectively with families and colleagues. • Ability to manage sensitive and confidential information with discretion. COMPENSATION This is a full time exempt administrative position with a competitive compensation package including benefits. Annualized salary range of $ 65,000-$75,000 commensurate with education and experience. TO APPLY Interested candidates should submit their cover letter and resume to this link: https://docs.google.com/forms/d/e/1FAIpQLScRDB-6TCkJdLnuLkv-BD3s3cFaC-f8n1AZESaEPYdBr5g9wQ/viewform?usp=header Candidates who identify as members of historically underrepresented groups are strongly encouraged to apply. Anticipated start date of mid-December. Position is open until filled. NOTICE OF NONDISCRIMINATORY POLICY Saint Ann’s School hires employees of any race, color, religion, creed, gender, disability, national or ethnic origin, sexual orientation or any other category protected by applicable federal, state or local law, to all the rights privileges, programs, and activities generally accorded or made available to employees at the School. The School does not discriminate on the basis of race, color, religion, creed, gender (which includes a person’s actual or perceived sex, as well as gender identity and expression), age, marital status, disability, national or ethnic origin, sexual orientation, familial status, predisposing genetic characteristics, actual or perceived domestic violence victim status, unemployment status, caregiver status or any other category protected by applicable federal, state or local law, in carrying on its educational activities or in administration of its educational policies, admissions policies, employment policies, financial aid programs, and athletic and other school administered programs. Job Type: Full-time Pay: $65,000.00 - $75,000.00 per year Benefits: • 401(k) • 401(k) matching • 403(b) • 403(b) matching • Dental insurance • Flexible spending account • Health insurance • Health savings account • Life insurance • Paid sick time • Paid time off • Professional development assistance • Tuition reimbursement • Vision insurance Work Location: In person