Bookkeeper / Office Operations

Bookkeeping 

Responsibilities: 

• Manage billing/accounts payable for multiple partnership entities using automated AP software solution, AvidXchange 
• Bookkeeping for multiple partnership entities including, but not limited to, monthly bank reconciliations and posting adjusting journal entries as needed
• Manage and monitor employee expense reporting to ensure timely and accurate submissions using expense management software solution, Concur Solutions 
• Work with tax professionals to compile and prepare annual Form 1099s for multiple partnership entities 
• Act as liaison between employees and third-party IT service provider, manage/work with CFO on general day-to-day IT needs and issues 
• Work with CFO on other ad hoc reporting and analysis as needed 

Office Operations Responsibilities: 

• Order and maintain stock of kitchen and office related supplies 
• Serve as primary point of contact with building landlord, operations and security staff, e.g., deliveries, cleaning crew, access control 
• Serve as IT Coordinator, managing relationship and troubleshooting, as needed, with outsourced IT and audio-visual vendors 
• Partner with Marketing and Executive Assistants on Edison events 
• General administrative duties as needed, including, but not limited to database maintenance and reporting 

Candidate 

Requirements: 

• At least three years of basic finance and operations experience 
• Associates degree in Accounting, Business Administration or related field 
• A ”whatever it takes” work ethic; a team player, highly adaptable to the needs of the organization and employees 
• Thrives in an entrepreneurial environment, moving quickly and superb at driving execution 
• Proficient with Microsoft Office 365, particularly Excel 
• Experience working with QuickBooks 
• Experience with AP and employee expense reporting software solutions; AvidXchange and Concur Solutions experience a plus 
• Excellent organizational skills and attention to detail 
• Excellent time management skills with a proven ability to meet deadlines 
• Excellent interpersonal, verbal and written, communication skills 
• Values culture that is grounded in trust, accountability, commitment and transparency 
• Strength in prioritization and execution of tactical plans and practices that meet firm objectives 
• A learner with high intellectual curiosity
• Basic knowledge of office IT systems and general level of comfort and optimism as it related to technology. Salesforce and/or Hubspot experience a plus.