Client Services & Adminstrative Assistant

Client Services & Administrative Assistant Austin, TX | Part-time to Full-time | Concierge Private Duty Nursing Registry About Us We are aconcierge private duty nursing registryserving families and individuals in Austin with personalized, high-quality care. Our focus is on providing exceptional nursing services with discretion, compassion, and reliability. We are seeking aClient Services & Administrative Assistantto support our growing practice by managing day-to-day operations, client communications, and nurse scheduling. Key Responsibilities • Serve as the first point of contact for client inquiries (phone/email). • Manage nurse scheduling: coordinate shifts, handle cancellations, and ensure coverage. • Assist with onboarding of new clients and new nursing staff. • Maintain confidential records, contracts, and compliance documentation. • Provide administrative support: calendar management, data entry, invoicing support. • Support basic marketing tasks: social media updates, referral follow-ups, light CRM upkeep. • Handle ad-hoc personal assistant tasks related to the business (errands, office organization, vendor coordination). Qualifications • Prior experience as a personal assistant, administrative assistant, scheduler, or client services coordinator. • Strong organizational and multitasking skills; calm under pressure. • Excellent written and verbal communication. • Professional discretion and commitment to confidentiality (HIPAA awareness a plus). • Tech-savvy: comfortable with Google Workspace, scheduling tools, and task/project management apps. • Flexible, dependable, and able to adapt to changing priorities. • Experience in healthcare, staffing, or concierge/luxury services strongly preferred. Schedule & Compensation • Location:Primarily remote with occasional in-person tasks in Austin. • Hours:20–30 hours/week to start, with potential to grow to full-time. • Compensation:$20–28/hour, depending on experience. • Opportunity for long-term growth as the business expands. How to Apply Please send yourresume and a brief cover letterexplaining your interest in working with a concierge healthcare service. Highlight relevant experience in client-facing support, scheduling, or healthcare administration. Job Types: Full-time, Part-time Pay: $22.73 - $27.37 per hour Expected hours: 20 – 30 per week Work Location: Remote