Conference Operations Coordinator (8 Months Contract)

Company Description

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Job Description

The Role:

You will play a vital role in supporting the conference team with logistics and speaker management for our educational sessions. This position is an excellent opportunity for someone looking to start their career in event management and production. The ideal candidate is highly organized, detail-oriented, and passionate about creating impactful events.

Key Responsibilities:

Logistics Support:

• Responsible for planning and execution of conference logistics, including venue setup, audio-visual requirements, catering, and on-site coordination.
• Coordinate travel and accommodation arrangements for speakers, VIPs, conference partners, and staff within the approved budget.
• Manage registration processes for VIPs, Partners and Speakers, including communications and on-site registration support.

Speakers Coordination:

• Support the Conference Producer in researching and identifying potential speakers for conference sessions, workshops, and panels.
• Assist in the invitation and confirmation process for speakers, including drafting communication and maintaining contact lists.
• Collect and organize speaker bios, headshots, and presentation materials.
• Support speakers with their logistical needs, including travel, accommodation, and technical requirements.

On-Site Event Management:

• Provide on-site support during conferences, including speaker, VIPs and partners assistance, troubleshooting issues, and ensuring smooth event execution.
• Coordinate with vendors, venue staff, and other stakeholders to ensure all event aspects run smoothly.

Administrative Support:

• Maintain accurate records and databases related to speakers, attendees, sponsors, and vendors.
• Provide general administrative support to the conference team as needed.

Qualifications

• Previous experience or internship in event planning, conference production, or a related role is a plus.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team in a fast-paced environment.

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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