Customer Service Representative

Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

Position Summary:

This role is a Southeast Asia Customer Service role and you will report to the Customer Service, Supervisor. You will drive ownership and responsibility for the day-to-day order fulfillment tasks and provide Excellent Services to our Customers and Channel Partners. You are professional, accountable, Customer centric (Customers First mentality) and enjoy working in a fast-paced matrixed environment.

Key Responsibilities:

• You will be the main contact window for customer, channel partner and team member through phone, email, and or meeting mode of communication. You will act like an Account Management by providing proactive communication on any changes or delays and provide alternate options/solutions.
• You respond optimally and efficiently to customers inquiries, ranging from quotation, orders, product availability, pricing, delivery, billing, return/replacement, complaints and other forms of documentation (e.g. proof of delivery, etc). This includes preparation of vital documentation to complete the order transactions in a timely manner.
• Have close interlocks with other functions such as Sales, Supply Chain & Global Factories to meet Customer's expectations, as well as work with Finance on Accounts Receivables (AR), Accounts Payables (AP) issues and follow up where needed.
• Drive the Order to Cash process, including processes such as order creation, order status communication, purchase order processing, payment & LC handling, preparation of shipping documents and coordination with logistics, distribution, and forwarders on shipments, billing and invoicing
• Responsible to meet Operational Excellence targets by meeting Key Performance Index and Service Level Agreements.
• Participate in process improvement when needed and ensure documentation and order processes are in line with corporate guidelines and compliance.
• Comfortable working across borders, time zones, and cultures, dealing with a variety of global stakeholders
• Accountable to maintain accurate records of orders, inventory, and shipments.
• Prepare reports on order status / ad-hoc meeting.

Our ideal candidate embodies the following traits and values to be successful in the role:

• Passionate about improving Customer Allegiance Score (CAS).
• Curious and accept continuous process improvement.
• Self-Starter and quick learner.
• Positive and greet changes as opportunities.
• Able to work independently, as well as collaborate with peers to work towards a common goal.
• Multi-task efficiently in a fast-paced environment.
• Communicate with others openly, respectfully and positively in a professional manner.

Required and/or Preferred Qualifications from you:

• Diploma in Logistics/Supply Chain/Life Science or relevant major
• 2+ years of experience in Customer Service function
• Candidate to be customer service oriented and excellence in phone and email etiquette skills.
• Proficiency in ERP like SAP, E1 (Oracle), & MS Office Preferred.
• International Trading Knowledge
• Fluent in both spoken and written English, Bhasa Melayu, additional language skills such as Mandarin, Bhasa Indonesian, Thai, Vietnamese are a plus
• Possess attentive listening and problem-solving skills.

Competencies:

• Demonstrates the ability to operate in a fast paced, multi-tasking environment.
• Focuses and anticipates the needs of external and internal customers. Owns the customer experience and consistently delivers on commitments.
• Accuracy is required in performing all functions of this position.
• Self-starter with enthusiasm and positive outlook. Initiative and good organization skills are extremely valuable to ensure good customer service.
• Passionately curious. Sees things from new angles, questions assumptions and conventional thinking.
• Resilient and not afraid of changes. Loves taking on difficult challenges and resolving it.

Benefits

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

Thermo Fisher Scientific is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national or ethnic origin, citizenship, sex, sexual orientation, gender identity and expression, genetic information, veteran status, age or disability status.