Department Assistant

Company Description

ABOUT STREAM REALTY PARTNERS

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook.

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

POSITION OVERVIEW

The Department Assistant will focus exclusively on supporting the Leasing and Tenant Rep functions and the Managing Directors and Senior Vice Presidents in various capacities including vendor contract review, coordination of meetings and events, and assisting with the transition of new properties and new Property Management employees.

RESPONSIBILITIES

• Coordinate CRM contacts of Managing Directors and SVP’s.
• Organize and coordinate specific property information to be tracked.
• Assist with onboarding of new properties to be leased by Stream.
• Assist with coordinating New Hire items.
• Assist with marketing materials for the Leasing and Tenant Rep team.
• Coordination of events and meetings as needed. Liaison with the Marketing team to coordinate meetings and client visits.
• Assist, review, and approve commission invoices submitted for execution.
• Audit internal and external (i.e., Costar) databases to maintain up-to-date location.
• Support the Leasing and Tenant Rep department by engaging team members with a positive and supportive attitude.
• Administrative support of Managing Directors as needed.
•  Manage, maintain, organize, and be responsible for the vendor contract approval/execution process, ensuring that all contracts are completed accurately.
• Create a Leasing Audit Schedule. Ensure audits are completed per schedule; Review audit scorecards and discuss follow-ups with the Managing Director.
• Maintain the CRM for Managing Directors and SVPs.
• Maintain current information on properties leased by SRP-Houston.
• Collect, log, and track information on properties and CRM necessary to track total square footage leased, team allocations, deadline trackers, Contact/Relationship management, etc.
• Coordinate meetings, schedule appointments, maintain calendars, and assist with travel itineraries and conference room reservations (including coordination of lunch meetings and site visits with Managing Directors and SVPs).
• Respond to general inquiries and provide information as needed, while maintaining confidentiality in all communication.
• Assist with recognition of work anniversaries and birthdays.
• Create and find content for newsletters and bulletins.
• Ensure the team organizational chart is updated.
• Support Leasing and Tenant Rep teams to help prepare for client visits.
• Write, compile, and distribute meeting minutes for Leasing and Tenant Rep weekly meetings.
• Help maintain the Master Houston Property list at the direction of the Managing Directors.
• Keep property leasing team members informed regarding industry events and organizations (NAIOP, Biznow, RedNews, etc.).
• Responsible for updating the HOU Events and Engagement Calendar with industry events related to Leasing and Tenant Rep and all client visits.
• Curate and distribute client appreciation gifts as needed alongside marketing. Responsible for ordering and sending any milestone gifts for clients as requested by the Leasing and Tenant Rep teams.
• Assist with employee appreciation initiatives as needed. Organize and distribute marketing materials provided by marketing to the Leasing and Tenant Rep team and ensure all resources are being utilized.

Qualifications

• Ability to work in a fast-pace and deadline-oriented environment
• Attention to detail
• Strong interpersonal skills
• Strong written and verbal communication skills
• Strong organizational skills
• Proficiency with MS Word, Excel, and Microsoft Teams
• Proficiency in Adobe
• Mathematical aptitude
• Strong multi-tasker
• Excellent communication skills
• Ability to work independently

Additional Information

#LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.