Director of Office Management

LOCATION: New York, NY and Greenwich, CT (Hybrid – 3 days in NYC, 1 day in CT, 1 day work from home)

JOB FUNCTION

The Director of Office Management will be responsible for oversight of Viking’s 5 offices, maintaining and sourcing our vendor/service provider relationships and ensuring our offices are running safely, smoothly and efficiently. They will directly oversee the 7-person reception and facilities team in New York and Connecticut and indirectly oversee the assistants who serve as regional office managers in San Francisco, London and Hong Kong. The position will report to the Head of Human Resources and requires partnership with the Human Resources team, IT Infrastructure team and managers across the firm.

Responsibilities may include, but are not limited to:

• Oversee key aspects of facilities management including general office appearance, meal program and stocking of kitchens, mail room services, file management and off-site storage.
• Source and negotiate applicable vendor management contracts.
• Partner with various contractors and other managers at Viking to plan and execute large scale office moves.
• Oversee staffing, onboarding, and manage workload priorities for the New York and Connecticut reception and facilities teams; liaise with assistants who serve as regional office managers in San Francisco, Hong Kong and London.
• Serve as a day-to-day resource to employees on matters related to office services.
• Prepare, review, and approve facilities and office related budgets, financial reports, contracts, expenditures, and purchase orders.
• Work on special projects, including office events.

QUALIFICATIONS

 The ideal candidate will have:

• A Bachelor’s degree
• 8+ years of relevant experience in office or corporate facilities management
• Experience managing a team

The ideal candidate possesses the following traits:

• Team-orientation: an ability to work collaboratively in directing and motivating the team.
• Sound judgment: an ability to consider many different inputs, balancing individual interests and organizational needs, in order to reach the best decision for the organization.
• Results-orientation: an ability to stay organized and prioritize workload to meet deadlines with highly developed project management skills.
• Excellent communication: clear, confident communicator with strong written and verbal skills.
• Proactivity: an ability to recognize, anticipate and address needs with a strong sense of urgency.
• Strong interpersonal skills: a willingness to be open-minded and thoughtful in approach to work and interactions with others.
• Process-orientation: a strong attention to detail with a critical eye towards optimizing relationships and an eagerness to continually improve.

The base salary range for this position in New York City is $150,000 to $200,000. In addition to base salary, Viking employees may be eligible for other forms of compensation and benefits, such as a discretionary bonus, 100% coverage of medical and dental premiums, and paid lunches. Actual compensation for successful candidates will be individually determined based on multiple factors including, but not limited to, a candidate’s skill set, experience, education, and other qualifications. For more information on our benefits, please visit www.vikingglobal.com/life-at-viking/

 Viking is an equal opportunity employer.  Questions about your candidacy and requests for reasonable accommodation in the recruitment process should be directed to [email protected].