Employee Engagement & Office Administrator

Join our team as an Employee Engagement & Office Administrator and become the driving force behind our positive and inclusive workplace culture! You'll play a pivotal role in organizing exciting employee events, managing office operations, and supporting our HR leadership to make a meaningful impact every day.

What you get to do everyday:

• Your time will be split into 3 main areas:

Employee Events & Engagement

• Plan and implement internal employee events across the organization that align with strategic priorities with a focus on fostering a positive culture and improving employee engagement 
• Coordinate and oversee Social and Wellness committees and programs across the organization 
• Coordinate internal employee recognition awards and programs 
• Assist with planning and coordinating corporate social responsibility and community service initiatives 
• Research and implement new company offerings and perks to improve the employee experience
• Contribute content for company social media accounts, showcasing KUBRA’s culture 




Office Management 

• Contribute to the development and improvement office systems to support current and future growth
• Act as the key point of contact for general office management and administration
• Create purchase orders for HR and other departments
• Coordinate and oversee travel arrangements and evaluate cost effectiveness 
• Coordinate and manage existing vendors while establishing new vendor partnerships
• Maintain seating arrangements and changes 




HR Administration & Support

• Provide direct support and assistance to the Director and SVP of HR as well as the HR Team
• Create content for communication including announcements, memos, and newsletters
• Coordinate onboarding and offboarding packages and procedures while participating in onboarding orientation session(s)
• Take sole ownership of preparing and maintaining the HR budget, working closely with Finance and HR leaders to ensure accuracy
• Contribute to the development and improvement of HR systems to support current and future growth
• Act as a back-up to the Executive Assistant as needed
• Work with the HR team on special projects and initiatives as required

What kind of person should you be:

• Excellent interpersonal, written and verbal communication skills and follow-up ability
• Maintain a high level of professionalism, confidentiality and customer service 
• Ability to plan, research topics and think outside the box
• Ability to build and maintain effective relationships with employees, managers, and vendors at all levels 
• Ability to organize and prioritize multiple tasks in a fast-paced environment
• Strong organizational and time management skills
• Results-focused and reliable
• Self-starter and team player with high energy, enthusiasm, and a positive attitude
• Ability to take initiative and work proactively under minimal supervision
• High standards of ethics and confidentiality to handle sensitive information

What skills should you have:

• 2+ years of experience in HR administration or office management capacity
• Experience implementing employee engagement events
• Experience creating content for a wide variety of programs
• Experience supporting and collaborating with C-Suite Executives a plus
• Expert-level computer skills including a high degree of proficiency in Microsoft Excel, Word, and PowerPoint
• Experience using Oracle or other purchasing software would be an asset
• Post-secondary degree or diploma in Human Resources is preferred

What you can expect from us:

• Award-winning culture that fosters growth, diversity and inclusion for all
• Paid day off for your birthday
• Free Access to LinkedIn learning courses
• Generous benefit coverage with low premiums (+ a Health Care Spending Account)
• RRSP MatchingBi-annual performance-based bonus
• Continued education with our education reimbursement program
• Flexible schedules
• Two paid days for volunteer opportunities
• A free premium membership for ‘Headspace’; an app geared towards mental health and wellbeing
• Access to Perkopolis retail discounts
• Free unlimited access to our refreshment stations (fully stocked with tea, coffee and other beverages)

While we value the skills and experiences listed in our job requirements, we also recognize that talent comes in many forms, and welcome applications from candidates who meet most but not all specified requirements. If you possess a strong desire to learn and grow in a dynamic work environment, apply now!

KUBRA is a fast-growing company that delivers customer communications solutions to some of the largest utility, insurance, and government entities across North America. KUBRA offers billing and payments, mapping, mobile apps, proactive communications, and artificial intelligence solutions for customers. With more than 1.5 billion customer interactions annually, KUBRA services reach over 40% of households in the U.S. and Canada. KUBRA is an operating subsidiary of Hearst.

Our office is small enough to allow creative individuals to flourish, yet large enough to provide long-term stability. We place a tremendous amount of responsibility on our team members to be productive, focused and self-motivated. We offer a casual work environment, competitive compensation and a stellar benefits program. 

KUBRA is an equal opportunity employer dedicated to building an inclusive and diverse workforce. We will provide accommodations during the recruitment process upon request by emailing [email protected]. Information received relating to accommodation will be addressed confidentially. We thank all applicants for their interest; however, only candidates under consideration will be contacted.