Event Producer, CWH, APAC - Soho House Hong Kong

The Role…

At Soho House, the regional Event Producer role is part of a team that identifies, creates and produces aspirational out-of-house events in Asia Pacific that connects and grows our creative community. The role will be responsible for the execution all Cities Without Houses events programmed for this region; including socials/parties, dinners, day trips, workshops, talks, music events, as well as third- party events with partners.

This position will be responsible for managing and executing high quality events, including client and partner liaison, and all event production, logistics and budgets across key markets in Asia Pacific including Singapore, Tokyo, Shanghai, Sydney.

• Manage and oversee the execution of a range of events taking place concurrently across Asia Pacific outside of existing Soho House clubs
• Work closely with membership team on event programming for all key cities
• Build relationships with hospitality partners, venues, event stylists, talent and a wide range of operations staff. You will work effectively with these vendors to facilitate their delivery of the events onsite to the highest standard, ensuring site deadlines are met and teams are working in an efficient manner
• Build a solid understanding of staffing requirements for events to ensure adequate staffing levels for all events ahead of time
• Draft realistic budgets and deliver events in line with these, communicating all financial details to the Head of Membership, CWH, APAC in a timely manner and ensuring budgets are correctly reconciled post event
• Problem solve on a live event and deal with challenging logistical situations
• A strong understanding of site health and safety and compliance in each city
• Conduct venue searches, site visits, supplier meetings and debriefs (dependent on the current travel restrictions). Alternatively, ability to set SOPs to local team members to conduct the prior.
• Manage performers & talent riders & requests (dependent on the current travel restrictions). Alternatively, ability to set SOPs to local team members to conduct the prior.
• Manage multiple suppliers remotely across a range of events ensuring contracts are delivered on time and as per specification
• Liaise with the finance team to ensure all invoices are paid prior and post events
• Draft event copies and event invites and properly upload events onto GEM
• Work with editorial teams to ensure all copies have been properly edited
• Work with in-house design team for branded collateral
• Review and understand contracts and in-house event processes, liaising with the legal and H&S teams to have executed prior to events
• Ensure Soho House style is evident at each event. Demonstrate a keen understanding of the member user experience, food, beverage and event styling
• Hands-on approach to event management, happy to lead by example and take on any task required to deliver the event to the highest standard possible
• Perform other duties as assigned by supervisor/manager

We offer…

• 5-day work week
• 15 Days' Annual Leave
• 17 Days’ Holidays
• Flexible working hours
• Medical Insurance
• Maternity Leave & Paternity Leave
• Marriage Leave
• Mental Health Support Program