Executive Administrative Assistant - G&A

Kyverna Therapeutics is a patient-centered, clinical-stage biopharmaceutical company focused on developing cell therapies for patients suffering from autoimmune diseases. The Kyverna therapeutic platform leverages advanced T cell engineering to suppress and eliminate autoreactive immune cells at the origin of autoimmune and inflammatory diseases. Be at the forefront of cell therapy innovation by joining scientists, industry veterans and healthcare visionaries and help transform how autoimmune diseases are treated

Kyverna is seeking a highly motivated Executive Administrative Assistant to join our team developing novel and innovative engineered T cell-based therapies for autoimmune diseases. The Executive Assistant will provide high-level administrative support to several Executive Committee members. The Executive Assistant also may serve as a liaison to the executive stakeholders and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. All while living our core values: bring intellectual rigor, elevate each other, and stay true to why.

Responsibilities

• Reporting to the Chief Human Resources Officer, reponsibilties will include:
• Primarily provide daily executive admin support to our Chief Human Resources Officer, SVP of Corporate Affairs and Chief Business Officer.
• Complex calendar management, planning of domestic and international travel for senior level staff.
• Process executive expenses and facilitate reimbursement in a timely manner.
• Share information with the executives and act as a point of contact between the executives and employees or partners. 
• Plan and organize meetings, off-sites, guest speaker seminars, department meetings, team bonding events, as well as assisting in holiday events. When necessary, attend meetings in person to coordinate logistics and sourcing vendors for activities and event locations.
• Prepare presentations, meeting notes, liaise with other assistants, manage deadlines, and handle communications.
• Support key projects and initiatives across functions in alignment with functional priorities.
• Support key employee programs and events to help bring our Kyverna culture to life.
• Handle highly confidential and sensitive issues in a professional manner.
• Coordinate and monitor contracts as necessary. Keep executives updated on progress and any delays.
• Assist in generating Purchase Orders when needed.
• Work closely with People Teams for talent recruitment including scheduling interviews and seminars, host candidates on-site or via zoom, and assist in onboarding logistics.
• Assist office management and administrative support to ensure the office is running smoothly for staff. Prepare for continuous onsite visitors including vendors and senior executives.
• Other duties as assigned.

Requirements

• Previous experience supporting executives, preferably in a start-up hyper growth environment.
• Strong organization and communication skills.
• Attention to detail and excellent multitasking and time management skills.
• Excellent written and verbal communication skills.
• Flexible, friendly, and positive attitude.
• Bachelor’s degree preferred.
• Previous Biotech or Life Sciences experience.
• Previous experience managing confidential and/or highly sensitive information.
• Demonstrated capacity to think creatively when addressing complex situations.
• Ability to communicate effectively with clinical, biomarker, biostatistical, and pre-clinical scientists, including peer-to-peer interactions with academic scientific experts.
• Self-starter, strong collaborative skills working in cross-functional teams.

The base salary range for candidates residing in California for this position is $105,000 to $135,000 annually. This salary range is an estimate of what we reasonably expect to pay for this posted position, and the actual salary may vary based on various factors that may include but are not limited to quality and length of experience, education, geographic location and alignment with market data. 

Kyverna is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Kyverna is committed to the principle of equal employment opportunity for all employees and does not discriminate on the basis of race, religion, color, sex, gender identify, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other legally protected status. EOE/AA/Vets