Executive Assistant

Job Type:

Permanent

Build a brilliant future with Hiscox
 

About Hiscox Re & ILS

Hiscox Re & ILS is the reinsurance and insurance-linked strategy (ILS) business unit within Hiscox Group. Our team of circa 150 curious and collaborative individuals are committed to providing top quality service to brokers, clients, quota share partners and ILS investors through an innovative range of reinsurance products and third-party capital opportunities.

Our focused and discerning underwriting approach is complemented by a commitment to world-class service, and the ability to offer creative solutions to complex solutions to complex problems. We know our people are our biggest asset so finding and retaining top talent is critical for every role. Find out more at www.hiscoxre.com.

Join Our Team

You will be an Executive Assistant supporting our Chief Underwriting Officer as well as the Director of Underwriting Risk, both of whom are members of our Executive Leadership Team. You will also provide administrative support to senior members of the underwriting team.

Your responsibilities will include:

Provide business and administrative support including, but not limited to:

• Inbox management, email monitoring and prioritization, drafting correspondence and reviewing / summarising documents as needed
• Gatekeeper ensuring comprehensive and accurate calendar management
• Manage all aspects of Executive travel and associated meetings including presentations, legal documents, accommodation, transfers, meetings, conference fees and compliance paperwork
• Ensure travel is documented and travel process is followed
• Prepare and manage expense reports, ensuring accuracy and timely submission.
• Assist with tracking and managing deliverables for the Chief Underwriting Officer (CUO), Director of Underwriting (DoUW) and Underwriting Leadership Team (UWLT) including managing and tracking action items, deliverables, daily updates
• Work closely with the Underwriting team to ensure workstreams are on track
• Support with preparing slides and presentation materials for business meetings; ensuring all marketing materials are correct and signed off
• Assist with ad hoc projects as requested by the CUO, DoUW and UWLT
• Conference and broker/client event coordination including but not limited to budgeting, travel, materials preparation, scheduling, and administrative support
• Assist in the scheduling and set up of Offsites, and other group and entity meetings ensuring smooth running
• Assist designated functional teams with general administrative tasks as required
• Support staff with room bookings, VC support, etc.
• Manage the new joiner onboarding process; managing IT requests and ensuring the team have the correct IT equipment for home working
• Provide holiday and absence cover for EA team members

Skills and Attributes:

• A minimum of 3 - 10 years’ experience in an office administrative role in an international company
• A commitment to racial equity and justice, with an understanding of how these principles impact organizational culture and practices
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Familiarity with board management software and other collaboration tools is a plus
• Exceptional verbal and written communication skills, with the ability to produce clear and concise meeting minutes, reports, and correspondence
• Must be adept at interacting with a wide range of stakeholders, including senior executives, board members, and external partners
• Highly organized, with the ability to manage multiple priorities simultaneously and ensure that all tasks are completed accurately and on time. Attention to detail is critical
• Strong interpersonal skills, including the ability to build relationships and trust across diverse groups. Must be able to handle sensitive and confidential information with discretion
• Ability to anticipate potential challenges and proactively develop solutions. Must be capable of working independently and making decisions that align with organizational goals
• Strong service-oriented approach, with the ability to respond to inquiries and requests from colleagues, partners, and stakeholders in a timely and professional manner
• Ability to maintain and protect sensitive and confidential information
• Must be able to work independently, as well as team player

Diversity & Hybrid Working

At Hiscox we care about our people. We hire the best people for the job and we’re committed to diversity and creating a truly inclusive culture, which we believe drives success.
We have also learned that working life doesn’t always have to be in the office, so we have introduced hybrid working to encourage a healthy work life balance.

This hybrid working model is set by the team rather than the business to enable you to manage your own personal work-life balance. We see it as the best of both worlds; structure and sociability on one hand, and independence and flexibility on the other.

Apply now for further information

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Work with amazing people and be part of a unique culture