Executive Assistant

We are hiring an experienced C-level Executive Assistant to join our innovative, fast-paced, and people-focused organization. You will work alongside this top-tier Executive as well as liaising with their team, ensuring seamless operations and enabling our executives to focus on strategic initiatives. The ideal candidate is a natural problem solver who ensures the executive’s time is spent productively and efficiently. This person will be highly organized and professional, resourceful, efficient, and flexible, and will thrive in a fast-paced environment. Must have excellent written and verbal communication skills.

• Represents the Executive at all times with poised and highly professional written and verbal communication, both internally and externally. A high level of integrity and discretion is a must.
• Manages and organizes the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the  Executive when questions arise that require their input.
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees. Additionally, partner with our internal events team on larger-scale events. 
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
• Process expense reports and review/approve other expense reports with a strong knowledge of travel and expense policies to ensure compliance.
• Assists with the onboarding of new team members by ensuring they are enabled with the required set-up, supplies, and resources.
• You will be a culture carrier and highly instrumental to this organization.
• Partner with other Executive Assistants to provide additional support or backup when needed
• Ability to travel: 15%

• 5+ years of experience as an Executive Assistant
• Experience with Executive-Level calendar management, including working across multiple time zones and domestic and/or international travel coordination
• Proficiency in Microsoft Office and G-suite products
• Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and the ability to work effectively with minimal supervision
• Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines
• Be approachable and collaborative with all team members/peers 
• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment
• Takes initiative in researching, implementing, and improving systems and processes. 
• Ability to quickly learn organizational structure and the objectives of the team
• Ability to build a strong internal network

• Competitive salary & equity compensation for full-time roles
• Unlimited PTO, company holidays, and quarterly mental health days
• Comprehensive health benefits including medical, dental & vision, and parental leave
• Employee Stock Purchase Program (ESPP)
• Employee discounts on hims & hers & Apostrophe online products
• 401k benefits with employer matching contribution
• Offsite team retreats

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