Executive Assistant

About the Role: We are seeking a highly organized proactive and detail-oriented Executive Assistant. You will manage critical administrative functionsincluding inbox and calendar management meeting coordination document preparation and communication with internal and external stakeholders.

Core Tasks:

• Monitor multiple inboxes to triage and respond to client questions and concerns

• Perform ad hoc payment invoice management file management etc

• Manage a calendar including scheduling meetings and travel arrangements

• Serve as a contact between employees clients and external partners

• Prepare/ edit correspondence communications presentations reports and other docs

• Coordinate meetings set agendas take minutes and prepare follow-ups/action items

• Perform other ad-hoc tasks with limited instruction as needed

• Assist with project management tasks (track deadlines/ coordinate to ensure success)

• Assist with personal tasks as needed

• Create SOPs as needed

Must-Haves:

• 3+ years experience in an EA administrative or Chief of Staff role

• Exceptional verbal and written English communication skills

• 2+ years experience with project management-related tasks and tools

• Hands-on experience with Canva for presentation building updates and design

• Intermediate skills with Google Suite (Sheets Docs Slides)

• Strong organizational and planning skills

• Excellent time management skills and ability to multitask and prioritize

• Background with Notion and Asana for project management (or similar tools)

• Familiarity with Slack and Zoom for internal team coordination/communication

• Ability to work CST

Nice-to-Haves:

• Education and experience working as a lawyer/holder of a JD

• Experience using Zapier and Quick-books

• Event planning experience (organizing corporate events conferences workshops etc)