Executive Assistant

No Agency Submissions AcceptedLocation: HQ Sunnyvale, CA | In office 5 days a weekOnwards Together!

Illumio, the pioneer and market leader of Zero Trust Segmentation, prevents breaches from becoming cyber disasters. Illumio protects critical applications and valuable digital assets with proven segmentation technology purpose-built for the Zero Trust security model. Illumio ransomware mitigation and segmentation solutions see risk, isolate attacks, and secure data across cloud-native apps, hybrid and multi-clouds, data centers, and endpoints, enabling the world’s leading organizations to strengthen their cyber resiliency and reduce risk.

Our Team’s Vision

The Executive Team at Illumio thrives on collaboration, strategic thinking, and delivering impactful results in a fast-paced environment. We support each other’s growth and success while ensuring Illumio continues to innovate and lead in the cybersecurity space.

Your Impact:

As the Executive Assistant, you will play a critical role in ensuring the smooth functioning of Illumio’s executive team. Your organizational excellence, proactive problem-solving, and ability to anticipate the needs of executive leaders will enable them to focus on driving company growth and success.

Responsibilities:

• Manage complex calendars, ensuring alignment across time zones and priorities.
• Coordinate meetings, prepare agendas, and provide follow-up on action items.
• Arrange domestic and international travel, handling logistics and ensuring a seamless experience.
• Serve as a liaison between executives and internal/external stakeholders, maintaining confidentiality and professionalism.
• Assist with the preparation of presentations, reports, and other executive-level documents.
• Proactively identify opportunities to improve operational efficiency and streamline administrative processes.
• Support planning and execution of executive events, including board meetings and leadership offsites.
• Handle ad hoc projects and administrative duties as required.

Your Toolkit:

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of experience supporting C-suite executives in a dynamic, fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining composure under pressure.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including PowerPoint and Excel.
• Experience with collaboration tools such as Zoom, Slack, and Concur is a plus.
• High level of discretion and professionalism in handling sensitive information.

Compensation:

$122,000 USD - $140,000 USD

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include responsibilities of the job, education, location, experience, knowledge, skills, abilities, and internal equity, alignment with market data, or applicable laws. 

At Illumio we offer a wide range of benefits to our eligible team members. Our benefit programs vary by location and can include Medical, Dental, Vision Coverage – Health and Dependent Savings Accounts – Life and Disability Programs – Paid Parental Leave – Voluntary Benefit Programs – Company Sponsored Wellness Program – Wellness Reimbursement Program - Retirement Savings – Equity Opportunities – Paid time off and Paid Holidays – Employee Incentive Program. #LI-TD1 #LI-HYBRID

Our Commitment: 

Illumio believes that an environment of unique backgrounds, experiences, viewpoints, and individual contributions drives our success and makes us stronger together. We are dedicated to creating and maintaining a diverse culture and emphasizing inclusion and belonging.