Executive Assistant

We are seeking a polished and seasoned executive administrative professional that will support our Chief Executive Office & Chief Operating Officer.

What You Will Do

• Complete a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plan, coordinate and ensure the CEO/COO’s schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO/COO's time.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO/COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provide a bridge for smooth communication between the CEO/COO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior leaders.
• Communicate with vendors, contractors, owners, and other external contacts to ensure pertinent information is both received and conveyed.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
• Perform any additional duties to support company leadership.

What You Will Bring

• Minimum of 5 years of direct experience
• Bachelors’ degree strongly preferred
• Insurance/financial institution experience preferred
• High level of confidentiality
• High level of professionalism and business sense with positive and approachable attitude
• Self-starter with natural ability to be pro-active and anticipate needs
• Ability to meet a demanding work load and schedule, which may occasionally require working outside of regularly scheduled hours as schedule may vary based on business need
• Exceptional verbal and written communication skills is a requirement
• Must be highly organized with meticulous attention to detail
• Strong proficiency and experience with MS Windows; Office365 including Outlook, PowerPoint, Word, and Excel with the ability to learn new technologies quickly
• Ability to self-manage time and assignments to successfully balance multiple priorities and effectively meet deadlines
• Ability to think through complex issues and problems, and escalate only the most complex issues as needed
• Ability to travel may be necessary once role is established

Who We Are

We believe our core values and behaviors, which we’ve defined as “The Hotchkiss Way,” have been a major driving force in maintaining strong employee retention. From the time Doug Hotchkiss established the agency in 1975, we have been driven to protect people — to help others when they are in need. We deeply believe in our four core values of being inquisitive, agile, loyal and passionate.

What You Will Experience

• Casual Friday, everyday
• Competitive compensation package
• Generous time-off allowance, as well as major holidays
• Full benefit selection, including matching 401k
• Gym membership reimbursement
• Hybrid office/home set up (after onboarding phase)

Hotchkiss is an EOE and drug-free workplace. All applicants must be authorized to work in and currently reside in the United States.

NO AGENCIES OR 3RD PARTY INQUIRIES