Executive assistant, EVP Operations

Would you like to build a career in a leading multinational IT company?

We are looking for an Executive Assistant to the EVP, Operations, who will support managerial activities by undertaking administrative tasks. In this role you will serve as a liaison to the team, proactively managing day-to-day activities, taking ownership of regular inquiries and procedures.

Since 2007, MMDSmart has been a leading supplier in cloud communications, delivering game-changing IT products to businesses in over 100 countries. Our success is fueled by the inspiration and innovative ideas of our team members, encouraging their growth and impacting our Messaging and Voice solutions. These empower our clients to communicate more effectively with their customers. Don’t miss this chance to excel in a rapidly expanding tech company, where your potential and ambitions are not just recognized, but celebrated.

Responsibilities:

• Manage schedule: arrange and attend meetings, take meeting notes, organize follow up for action item;
• Provide administrative support: maintain and update departmental documentation and correspondence, policies, procedures; prepare reports and briefs;
• Streamline internal communications: handle email requests and queries, screen and redirect when appropriate, ensure procedural responses;
• Provide travel support: prepare and coordinate travel schedule and itineraries, align travel plans with marketing event schedules and corporate travel policy, assist with visa applications, maintain and file travel expenses;

• Excellent command of the English language is required;
• Proficient Russian speakers would have an advantage;

To be successful in the role a candidate must have a particular set of soft skills:

• Organizational skills: time management, project coordination, decision making.
• Communication skills: written and verbal corporate communication, clarity, attention to details.
• Interpersonal skills: ability to communicate with various levels of corporate structure, to establish working relationships with key technical business and technical persons

Additional requirement:

Requires day-to-day presence in Sofia office.

Why do talents choose and stay at MMDSmart?

Embrace the opportunity to work in a company that cares about:

Your Wellness: Access to mental health programs, comprehensive medical insurance, and a sports card*.

Your Happiness: Enjoy the company of cool teammates, a friendly atmosphere, a strong mentorship, and a variety of bonuses & corporate gifts.

Your Development: Benefit from free educational events & courses, and English classes with native speakers.

Your Career: Focus on your professional development in a supportive environment.

Work-Life Balance: Choose your working format – remote, office-based, or hybrid and engage in team-building activities.

Think this role’s got your name on it? Go ahead and apply, we’d love to see what you’ve got!

Equal-Opportunity Employment

We are an equal opportunity employer committed to creating a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.