Executive Assistant to CEO & COO

Jenni Kayne is a California-based lifestyle brand that aims to empower an elevated approach to everyday living. Whether it’s our edited style ethos or coveted interiors sensibility, we work hard to create a world that's inviting and intentional. From our stores across the country to our operations and corporate teams, we believe in the power of a workplace that’s built on diversity and inclusion—where the varied voices and viewpoints of our community pave the way.

As the Executive Assistant to CEO & COO you will play a vital role in supporting our executives with day-to-day administrative tasks, schedule management and various projects. Resourcefulness, cross-function collaboration and commitment to professional integrity and confidentiality are crucial in this position. If you are self-motivated, proactive, flexible, kind and thrive in a role where you can bring organization and efficiency to someone’s day-to-day operations, this is a role in which you will thrive! This role requires you to be on-site at our Santa Monica office 2-3x a week.

Role and Responsibilities

As the Executive Assistant, your primary responsibilities include the following:

• Optimize and manage CEO & COO time by prioritizing their calendars, recommending possible efficiencies and resolutions to conflicts
• Act as the central point of contact for daily requests, ensuring proactive communication with executives, the internal team and external contacts
• Cultivate positive relationships with co-workers and external contacts, ensuring that everyone you interact with on the executive’s behalf feel valued
• Communicate relevant and potentially sensitive information accurately and effectively within the organization
• Provide comprehensive administrative support including email monitoring, expense preparation, research and record keeping
• Keep executives informed about critical dates and deadlines, following up as necessary
• Assist in arranging travel accommodations, prepare itineraries and ensure smooth travel logistics
• Organize and coordinate meetings and events as needed
• Provide personal support such as ordering lunch, making appointments, managing bookings, running errands, planning events as needed
• Take on additional administrative tasks and special projects aligned with your background and qualifications

Qualifications and Requirements

• 3+ years of administrative experience in a fast-paced, corporate environment
• Knowledge and experience with Microsoft Outlook, Word, Excel, Outlook & Keynote
• Excellent oral and written communication skills
• High attention to detail and organization with the ability to manage multiple, competing priorities
• Strong team player with a terrific work ethic and ever-positive, flexible and get-it-done attitude
• Experience with designing aesthetically pleasing presentation decks is a plus!
• This role requires you to be on-site at our Santa Monica office 2-3x a week. Local candidates only please apply.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to move and lift heavy objects (15 pounds or more) from time to time as required

Additional Notes:

This job description is not all inclusive. In addition, Kayne, LLC DBA Jenni Kayne reserves the right to amend this job description at any time. Kayne, LLC DBA Jenni Kayne is committed to a diverse and inclusive work environment.

The annual base salary range for this position is $90,000 - $120,000. The base salary is determined by experience, education, skills, and location.