Executive Secretary, Engineering Services

About the Role & Team

This position supports the Director and Planning Manager in Engineering Services. You would be responsible for supporting the day-to-day operational needs of the Resorts Engineering Services team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management.

This is a fully on-site role is based in Lake Buena Vista, Florida. Relocation will not be available for this position.

You will report to the Director – Resorts Engineering Services.

This is a Full-Time role.

What You Will Do

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Every day in this role is different! On any given day you might:

• Thoughtfully handle complex calendars

• Manage Travel & Entertainment expenses for your team

• Proactively resolve issues and pitch in to help

• Coordinate onboarding/offboarding of team members

• Track team time off using Labor Reports in SAP

• Plan recognition and team events

• Order supplies and equipment along with other office management duties

• Prepare reports to be shared with leaders and stakeholders

• Compose correspondence on behalf of leader

• Schedule and host Zoom meetings which could include presentation sharing

• Attend meetings to take notes as well as follow-up on action items

• Prepare professional PowerPoint presentations

• Ensure the executive is prepared for meetings and events

• Handle highly confidential correspondence and information with utmost discretion

• Work closely with the Executive on activities, projects, meetings, event planning and office logistics

• Partner with department secretarial staff on office procedures, events, and office logistics

• Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts

• Monitor Craft Maintenance Council Overtime Equalization

Required Qualifications & Skills

• 3 years minimum experience in an administrative role

• Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership

• Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur

• Generally tech savvy and willing to learn new skills

• Professional and highly discreet while maintaining absolute confidentiality

• Effective strong verbal and written communication skills

• Ability to be pro-active, resourceful, flexible, and responsible

• Ability to take initiative and anticipate needs

• Extremely well organized and attentive to detail

• Ability to partner effectively and work in a team environment

• Demonstrated innovative thinking and problem-solving skills

Preferred Qualifications

• Prior experience supporting at the Director level

• Experience working with MyTime and Workday

• Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement

Education

A high school degree or equivalent experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

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