Extra Help - Customer Service Representative - Hospital Neonatal Nursing

Extra Help - Customer Service Representative - Hospital Neonatal Nursing This Position is temporary and limited to 900 hours. Hiring Department: Hospital Neonatal Nursing Location: Chicago, IL USA Requisition ID: 1036771 Hours per Week: 20 Shift: Extra Help # of Positions: 1 Workplace Type: On-Site Posting Close Date: Monday, September 8, 2025 Salary:The rate of pay for this position is $27.94 per hour. About the University of Illinois Hospital & Health Sciences System (UI Health) The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health This position is generally not eligible for most benefits. Information regarding benefits can be found on the Employee Benefits webpage. Position Summary Reporting directly to the Patient Care Director, NICU Unit, theExtra Help Customer Service Representativewill perform Intermediate level customer service functions under general supervision within their unit. This includes greeting patients, answering/routing telephone calls, ordering supplies and other administrative/customer service duties. This position will float between Pediatrics, Pediatrics ICU, and Neonatal ICU units. Duties & Responsibilities • Greets patients and staff, and assists them as needed • Answer door and buzz staff into unit • Answers telephone, screens and routes them to appropriate parties (using telephone paging system if necessary) efficiently • Greets and screens all staff, visitors and guests who enter the locked units of 5W Pediatrics and PICU. • Takes messages for unit personnel and routes to appropriate parties • Promotes the appropriate use of unit telephones including IP Phones • Respect the confidentiality of hospital medical records and other patient related information • Conducts assessment of customer service needs and makes arrangements to ensure needs are met • Distributes information related to departmental activities, policies and other material to affected areas/departments • Provides customer service orientation/training to staff as requested • Operates tubing system to retrieve and/or deliver information and or materials from one Unit within the Hospital to another • Types letters, memos, and other correspondence as required • Order and distributes supplies • Participates on departmental and/or interdepartmental performance improvement teams • Schedules appointments, consults and other follow up care for patients • Makes periodic checks of medical, clerical and other equipment on the unit to ensure that they are in proper operating condition. Makes prompt report of necessary repair need through proper channels • Assists with the admission, transfer and discharge of the patients. Completes and routes required forms as well as communicates necessary information to the patient about to be admitted, transferred or discharged • Communicates daily shift activities between customer service representatives and charge nurse • Responsible for knowing the manual procedures to be taken in the event of computer system breakdown • Perform other related duties and participate in special projects as assigned. Minimum Qualifications • High school diploma or equivalent. • Any one or combination totaling three (3) years (36 months) from the following categories: • college coursework in business administration, communications, public relations or a closely related field as measured by the following conversion table or its proportional equivalent: • 30 semester hours equals one (1) year (12 months) • Associate’s Degree (60 semester hours) equals eighteen months (18 months) • 90 semester hours equals two (2) years (24 months) • Bachelor’s degree (120 semester hours) equals three (3) years (36 months) • responsible work experience in customer services, public relations, office administration, business and financial operations, healthcare administration or other closely related experience Preferred Qualifications • Inpatient Hospital Receptionist or Customer Service Representative experience preferred • Knowledge of principles and processes for providing customer and personal services. • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Knowledge of clerical and office procedures and systems such as word processing, spreadsheet software, managing files and records, designing forms, and managing inventory. • Skill in understanding written sentences and paragraphs in work related documents. • Skill in managing one’s own time and the time of others. • Ability to communicate information and ideas in speaking so others will understand. • Ability to listen to and understand information and ideas presented through spoken words and sentences. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visitRequired Employment Notices and Postersto view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees.Request an Accommodation