Finance and Administration Manager - USAID Indonesia MEL Activity

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Responsibilities:

• Monthly cash management, accounting for all costs according to USAID regulations, cash flow projections and budgets.
• Liaises with the bank and suppliers to improve efficiency of operations.
• Manages payroll for the company in Indonesia.
• Manages finance team personnel and oversees all finance operations for the project. 
• Preparation of the monthly fund request to the Bixal home office. 
• Coordinates proper payments due to consultants, vendors, and subcontractors as applicable; ensures invoices and supporting documentation and required approvals are in place before payment. 
• Follows the programs Field Office Authority Matrix and Finance Manual.
• Provides financial oversight of project expenditures and advises on funding availability for project procurement of goods and services as needed. 
• Ensures timesheets are complete and vacation and sick days are properly tracked for all staff. 
• Assists in budget tracking, as requested by supervisor. 
• Ensures sufficient funds are available in the local bank accounts and provides reconciliations as requested by the supervisor and/or the home office accountant. 
• Prepares quarterly and yearly financial reports as needed.
• Oversees the project HR and Operations functions.
• Maintains all financial records, receipts, and vouchers.  
• Informs Chief of Party and home office of any financial irregularities. 
• Other financial tasks as requested. 

Qualifications:

• Bachelor’s degree in Accounting, Business Administration or related field, plus at least eight years of relevant experience.
• Experience managing, in increasing roles of responsibilities, finance, procurement, contracts management, logistics and/or human resource-related matters for international development activities of similar dollar value.
• Demonstrated supervisory experience.
• Demonstrated familiarity with USG financial reporting and compliance requirements.
• Demonstrated experience working on a USAID-funded contract.
• Experience in managing donor-funded procurements and subcontracts/grants.