Functional Executive Assistant | Bees

Hello!!
We are thrilled to have you here!!!

We are growing and we would love to have you in our company but it´s fair to say we´ll have great people in the right places as soon as we have an open spot!

Our open positions on the website are a talent pool vacancies and we´ll reach out whenever we get an opening that fits better for you!

So please, apply for the best opportunity you have and in the right moment, we´ll be in touch!!

About us

AB InBev is the leading global brewer and one of the world’s top 5 consumer product companies. With over 500 beer brands, we’re number one or two in many of the world’s top beer markets, including North America, Latin America, Europe, Asia, and Africa.

About ABI Growth Group

ABI’s Growth Division is the center of innovation and tech development within ABI, which is driving ABI’s growth by developing innovations for the core beer business and creating new hyper-growth tech businesses. ABI Growth includes the following business lines: marketing, BEES (our business-to-business e-commerce and SaaS business, also focused on new technologies), TaDa and Ze Delivery (our direct-to-consumer e-commerce businesses), and several other high-tech divisions, including fintech and venture capital.

This role will be largely dedicated to marketing, supporting several of the most senior marketing VPs in the company. ABI’s marketing team won Creative Marketer of the Year at Cannes Lions two years in a row, an unprecedented feat. We strive to stay on the cutting edge of creative marketing, and you’ll be working with some of the top leaders in the field.

Work location: New York, NY

Salary range: $80,000.00-$85,000.00 (Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.)

About the Role

For the marketing team, we’re currently looking for an Executive Assistant to be a supportive resource who empowers our Senior Leadership. You will be a proactive problem solver with exceptional communication skills and attention to detail. Given the dynamic nature of the executives, we rely on executive assistants to be flexible and consistent while maintaining confidentiality.

What you'll do

• Coordinate complex scheduling and heavy calendar management for Senior VPs;
• Manage travel logistics including accommodations, transportation, and any visa related requirements.
• Organize and prepare for meetings/events including gathering documents and attending to logistics of meetings.
• Manage expenses and submitting reports consistently in a timely manner, and in line with company policy guidelines
• Register office guests – internal and external. Meet and greet these guests. Confirm conference rooms and clear/set-up rooms as needed.
• Organize and file documents, create a filing system and manage task lists. Handle mail, shipping and messenger runs as needed.
• Order/retrieve VP lunches as requested.
• Partner with the People team on on-boarding and off-boarding activities for department members.
• Work independently, perform special projects by coordinating required activities, develop forms/reports, and interact with outside/inside sources to obtain required information.

What you'll need

• Five years or more secretarial/administrative experience, preferably in senior executive office environment.
• Experience working in an international company is a plus.
• Excellent MS Office Knowledge.
• Strong initiative, verbal/written communication, organizational and administrative skills required.
• Ability to work independently, set priorities and coordinate multiple projects.
• Effectively and efficiently prioritize multiple tasks along with working well under pressure and tight time frames.

What We Offer:

• Competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.
• Total Rewards package including medical and dental coverage, fertility benefits, 401k match, parental leave, and paid time off.
• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.