Grant Manager

POSITION SUMMARY:

The Section of Infectious Diseases seeks a highly motivated candidate to join out team as a Grant Manager. This candidate must possess a willingness to learn attitude, be a problem solver, and a team player. A bachelors degree in business, accounting, finance, or math is required. Experience with excel is preferred.

Under the supervision of the Administrative Director, the Grant Manager provides complex research administrative support to an assigned portfolio of Principal Investigators (PI's) within the Section of Infectious Diseases. The Grant Manager is responsible for post-award activities including, but not limited to, tracking expenditures on grant accounts, calculating budget projections, facilitating contracting paperwork, and assisting with financial reporting. They will also be responsible for setting-up new vendors, processing invoices, procuring materials and supplies, and overseeing subcontract monitoring. They will provide specialized assistance to PIs and research teams by preparing materials for progress reports, carry-forward requests, changes in increase/reduction of effort and key personnel changes, and budget justifications. They are expected to be familiar with all proposals, progress reports, and their database of current awards for their assigned portfolio.

The Grant Manager will be provided in-house training by existing staff members of Boston Medical Center and also be given the opportunity to attend national conferences related to their job functions.

The expectation is for the candidate to work on-site for the first 90 days of employment. After demonstration of successfully meeting job expectations, a hybrid (on-site and remote) work schedule can be discussed.

Position: Grant Manager

Department: Infectious Diseases

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Grant & Funding Support:

• In collaboration with Administrative Director (AD) and Principal Investigators (PI's), the Grant Manager will be responsible for monitoring grant budget spending and calculating budget projections for a portfolio of PI's research projects using a shadow report document.
• Implement and facilitate changes to actual costs charged to grant accounts after discussions with PI's and the AD, including updating salary cost allocations, processing cost transfer requests, and allocating recurring costs appropriately.
• Act as the liaison between the Section of Infectious Diseases and BMC's Office of Grants Administration to facilitate post award submission materials and reports to sponsors, including monitoring of grant compliance and reports (including budgets and budget documents).
• Maintain current knowledge of federal and non-federal regulations regarding awarded grants.
• Maintain current knowledge of BU and BMC policies and processes.
• Work alongside the PI's to ensure grant related documents are submitted by the deadline for the appropriate federal and non-federal awarded agencies and other donors.
• Assist the Office of Development in pre-award grant proposals for your assigned portfolio of PI's by reviewing and confirming budgets, and providing required documents, such as NIH Biosketes and Other Support pages.
• Learn and become familiar with grant related systems and databases, such as eRA Commons, Infoed, and Infor.
• Be familiar with the research teams of the PI's portfolio and their space assignments. They will be responsible for assisting the institution with their annual space plan and confirming research allocation.
• Assist PI's with compliance with Conflict of Interest (COI) reporting and maintain a calendar of all upcoming awarded grant materials.

Other Duties:

• Adapt to changes in the departmental needs including but not limited to: offering assistance to other team members, providing temporary coverage, adjusting assignments, etc.
• Provide general clerical support including: filing, scheduling meetings, photocopying, faxing, preparing and sending bulk mailings and express packages, coordinating conference calls, and maintaining contacts database.
• Utilize hospital's behavioral standards as the basis for decision-making and to facilitate the hospital's and department's mission.
• Follow established hospital infection control and safety procedures.
• Perform other duties as assigned or necessary.
• Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.

Must adhere to all of BMC's RESPECT behavioral standards

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

Bachelor's Degree in business, accounting, finance, or math required.

EXPERIENCE:

• Requires three years of finance, accounting, or budgeting experience.
• Relevant work experience in research administration, grant administration, proposal development, or contracts-related position is highly desirable.
• Experience working in an academic and/or healthcare institution research management would be preferred.

KNOWLEDGE AND SKILLS:

• Has demonstrated success in planning and managing budgets
• Must be able to work independently, in a multi-faceted, multiple-priority environment
• Requires excellent communication and interpersonal skills, to interact effectively with professional staff and various hospital departments
• Proficiency in MS Word, Excel, Power Point, Access, Internet, e-mail, and electronic scheduling.
• Previous experience using grants application software, payroll systems, and research finance reporting applications preferred
• Must have strong analytical and problem solving skills, and be able to utilize them in varying financial situations
• Exceptional organizational skills and attention to detail
• Ability to manage multiple disparate activities requiring competing deadlines
• Must be a dedicated team player, with a willingness to learn and grow within the organization.

Equal Opportunity Employer/Disabled/Veterans