HR & Payroll Administrator

Eventscape, a global leader in custom architectural fabrication, is looking for an HR Coordinator to support our diverse HR functions and employee programs.
In this role, you will manage full-cycle recruitment, streamline onboarding, support payroll and benefits administration, and contribute to a positive and inclusive workplace culture. As a key player in our HR team, you’ll work closely with departments across the company, ensuring smooth, effective HR operations that reflect our commitment to excellence and innovation.
This is 100% in-office position in Etobicoke (Toronto), Ontario, Canada.
WHO ARE WE?
Eventscape is a global leader in custom architectural fabrication, committed to tackling challenging designs and pushing the boundaries of innovation. We specialize in engineering, fabricating, and installing cutting-edge projects for top architects, designers, developers, contractors, and artists.

With state-of-the-art machinery and expertise in both traditional craftsmanship and advanced digital fabrication, Eventscape is where innovation meets excellence.

ABOUT THE ROLE
Responsibilities of the HR Coordinator will include:

• Support full-cycle recruitment: Work closely with managers to understand their needs, post roles, screen resumes, conduct interviews, and prepare offer letters to match the right talent with open positions.
   
• Manage onboarding processes: Set up workstations, organize onboarding kits, conduct first-day orientation, administer H&S training, and configure HRIS for new hires.
   
• Payroll Administration: Enforce accurate timekeeping, troubleshoot discrepancies, and ensure data accuracy within payroll systems.
   
• Employee Benefits: Administer employee benefit plans and serve as the main contact for benefits inquiries.
   
• Records & Documentation: Maintain accurate employee records, track probationary periods, and perform periodic audits to ensure data integrity.
   
• Health & Safety Leadership: Act as a Health & Safety ambassador by participating in JHSC meetings, managing H&S programs, and maintaining certification records.
   
• Training & Compliance: Source vendors, schedule, and coordinate compliance-related training sessions, including documentation to ensure all certifications and records are up to date.
   
• Employee Relations: Oversee performance reviews, conduct exit interviews, assist with performance management, and carry out workplace investigations as needed.
   
• Best Practices: Stay updated on HR technology, best practices, and legislation; ensure compliant policies, procedures, and documentation.
   
• Coaching & Support: Offer guidance and resources to employees and managers on employment-related matters.
   
• Employee Engagement: Promote a positive work culture through engagement initiatives and assist with coordinating and executing employee events.

ABOUT YOU

Education & Experience:

• Must have post-secondary education in Human Resources or a related field.
• 3+ years of experience in HR.

Knowledge & Skills:

• Strong understanding of the Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), and Ontario Human Rights Code (OHRC).
• Proficiency with Office 365 Suite, including advanced Excel skills.
• Familiarity with ADP Workforce Now (an asset).
• Expertise in MS Office and Acrobat Pro.
• Experience performing boolean searches and using Applicant Tracking Systems (ATS) and job posting platforms.
• Social media and tech-savvy.

Personal Attributes:

• Strong attention to detail and excellent time management skills.
• Exceptional written and verbal communication skills.
• The ability to communicate with tact and diplomacy.
• Strong problem-solving skills.
• Ability to manage multiple competing (and sometimes changing) deadlines effectively.

Additional Requirements:

• Ability to travel between our facilities in Toronto.
• Valid driver’s license and access to a vehicle (an asset).

WHY EVENTSCAPE?
Claim your place in our supportive network, where you’ll be inspired, challenged, and rewarded! Here’s why you should join our team:

• Extended health and dental benefits after 6 months.
• Collaborate with a multidisciplinary team of architectural fabrication experts in our open concept office.
• Be part of frequent contests, celebrations, and social activities.
• Work alongside some of the most creative, talented, and passionate individuals in the industry.
• Stay at the forefront of technological innovation with our state-of-the-art machinery.
• Contribute to unique, challenging projects and enjoy the reward of seeing them come to life through fabrication and installation.
• Be part of a socially conscious, family-owned company that values community and care.

APPLY NOW
To apply, please submit your resume along with a concise cover letter explaining why you are the ideal candidate for this role. We look forward to hearing from you!