Jr. Financial Grant Manager

POSITION SUMMARY:

The Section of Infectious Diseases seeks a highly motivated candidate to join out team as a Junior Financial Grant Manager. This candidate must possess a willingness to learn attitude, be a problem solver, and a team player. A bachelors degree in business, accounting, finance, or math is required. Experience with excel is preferred. This is an entry-level position (0-2 years of experience).

Under the supervision of the Administrative Director, the Jr. Financial Grant Manager provides complex research administrative support to an assigned portfolio of Principal Investigators (PI's) within the Section of Infectious Diseases. The Jr. Financial Grant Manager is responsible for post-award activities including, but not limited to, tracking expenditures on grant accounts, calculating budget projections, facilitating contracting paperwork, and assisting with financial reporting. They will also be responsible for setting-up new vendors, processing invoices, procuring materials and supplies, and overseeing subcontract monitoring. They will provide specialized assistance to PIs and research teams by preparing materials for progress reports, carry-forward requests, changes in increase/reduction of effort and key personnel changes, and budget justifications. They is expected to be familiar with all proposals, progress reports, and their database of current awards for their assigned portfolio.

The Jr. Financial Grant Manager may be responsible for tasks related to office operations including, preparation of spreadsheets, correspondence, scheduling meetings, maintaining office inventory, ordering supplies, sorting and distributing mail, assisting with inquiries, and assisting with new hire onboarding and other personnel related items. The Jr. Financial Grant Manager may be asked to reserve space, order food, and coordinate faculty and others for meetings when necessary.

The Jr. Grant Manager will be provided in-house training by existing staff members of Boston Medical Center and also be given the opportunity to attend national conferences related to their job functions.

The candidate will be required to work on-site during the first three months of employment for training and onboarding. Once the candidate has demonstrated they can successfully meet job expectations, a hybrid (in-person and remote) work schedule may be discussed and arranged.

Position: Jr. Financial Grant Manager

Department: Infectious Diseases

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Grant & Funding Support:

• In collaboration with Administrative Director (AD) and Principle Investigators (PI's), they will be responsible for monitoring grant budget spending and calculating budget projections for a portfolio of PI's research projects using a shadow report document.
• Implement and facilitate changes to actual costs charged to grant accounts after discussions with PI's and the AD, including updating salary cost allocations, processing cost transfer requests, and allocating recurring costs appropriately.
• Act as the liaison between the Section of Infectious Diseases and BMC's Office of Grants Administration to facilitate post award submission materials and reports to sponsors, including monitoring of grant compliance and reports (including budgets and budget documents).
• Maintain current knowledge of federal and non-federal regulations regarding awarded grants.
• Maintain current knowledge of BU and BMC policies and processes.
• Work alongside the PI's to ensure grant related documents are submitted by the deadline for the appropriate federal and non-federal awarded agencies and other donors.
• Assist the Office of Development in pre-award grant proposals for your assigned portfolio of PI's by reviewing and confirming budgets, and providing required documents, such as NIH Biosketes and Other Support pages.
• Learn and become familiar with grant related systems and databases, such as eRA Commons, Infoed, and Infor.
• Be familiar with the research teams of the PI's portfolio and their space assignments. They will be responsible for assisting the institution with their annual space plan and confirming research allocation.
• Assist PI's with compliance with Conflict of Interest (COI) reporting and maintain a calendar of all upcoming awarded grant materials.

Administrative and Office Support:

• Create Word documents/correspondence, Excel spreadsheets, and PowerPoint presentations, as it relates to your assigned grant portfolio.
• Assist the AD with coordinating confidential personnel-related matters, including but not limited to Effort Reporting documentation, salary information & allocation, reimbursement requests, and the on-boarding process for new faculty / staff.
• Monitor supply of office supplies and equipment and order new supplies, as necessary. Place and track facility work orders when office equipment malfunctions.

Other Duties:

• Adapt to changes in the departmental needs including but not limited to: offering assistance to other team members, providing temporary coverage, adjusting assignments, etc.
• Provide general clerical support including: filing, scheduling meetings, photocopying, faxing, preparing and sending bulk mailings and express packages, coordinating conference calls, and maintaining contacts database.
• Utilize hospital's behavioral standards as the basis for decision-making and to facilitate the hospital's and department's mission.
• Follow established hospital infection control and safety procedures.
• Perform other duties as assigned or necessary.
• Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.

Must adhere to all of BMC's RESPECT behavioral standards

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB DESCRIPTION CHARACTERISTICS

EDUCATION:

• Bachelor's Degree in business, accounting, finance, or math required. This is an entry level position (0-2 years of experience)

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• None

EXPERIENCE:

• Candidates with a Bachelor's Degree must have at least one year of administrative or office experience. An additional year of relevant work experience in research administration, grant administration, proposal development, or contracts-related position is highly desirable.
• Experience working in an academic and/or healthcare institution research management would be preferred.

KNOWLEDGE AND SKILLS:

• Superior verbal/written English communication skills, including excellent grammatical, editing, and proofreading skills.
• Highly proficient with Microsoft Office applications (i.e., MS Word, Excel, Access, PowerPoint, and Outlook), and web browsers.
• Ability to work independently and exercise independent judgment.
• Excellent interpersonal skills necessary to be socially perceptive in accepting and relaying confidential information, communicating policies and procedures, and interacting effectively with a variety of Medical Center personnel and outside personnel.
• Strong problem solving skills and exceptional organizational skills; must be proactive and a quick learner.
• Must be able to multi-task and be responsible for multiple tasks/deadlines going on at the same time.
• Proven ability to work with confidential information
• Must be a dedicated team player, with a willingness to learn and to share knowledge with the staff.

Equal Opportunity Employer/Disabled/Veterans