Lead Sourcing Specialist - 90364284 - Philadelphia (Hybrid)

Your success is a train ride away!

As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team?

Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

SUMMARY OF DUTIES:

This senior level position is accountable for cost-effective life-cycle management (strategic sourcing, contracting and supplier relationship management) of Amtrak's highly complex and critical Fuel category and associated subcontracting where applicable. Responsible for managing key commercial relationships; developing and implementing subcontracting types and strategies; seeking out qualified supplier firms, performing subcontractor qualifications; negotiations, award and administration of engineering or construction contracts within the appropriate ERP and related systems. Must be able to negotiate complex contract terms and conditions and understand technical scopes of work in detail. This position applies Subject Matter Expert (SME) knowledge of the ERP system and in Federal and other Procurement Regulations and negotiates complex terms and conditions associated and identifies potentials risks with assigned Purchase Orders or Contracts and seeks guidance from management-level Procurement personnel or the Law Department. This position may be assigned to analyze commercial data to identify target categories to recommend for strategy development.

ESSENTIAL FUNCTIONS:

• Provides strategic sourcing for Amtrak business units, including leading strategic sourcing initiatives, solicitation, negotiating contracts, and management of the resulting follow on commercial activity and relationships.
• Serves as a vital interface to business units and management as a recognized Subject Matter Expert (SME) with stakeholders of all levels for assigned commercial category on a regular basis and maintains the appropriate service levels such as sourcing project cycle time and as a recognized source of expertise for the sourcing function.
• Executes strategic sourcing projects and manage category life-cycle using the Amtrak Sourcing Management Process, including advanced level sourcing tools and team building skills, and applicable ERP and other systems to obtain the best commercial solutions for Amtrak in view of total Cost of Ownership and the applicable regulatory, grant and other flow down requirements
• Utilizes SME-level knowledge in the ERP system to problem-solve for stakeholders or suppliers. Leads or coordinates with IT, Accounts Payable, Procurement Management, and/or other Procurement/Supply Chain functions to find the best practices on utilizing the ERP system for specific commodity needs as well as overall use. Strategically identifies root causes and opportunities to enhance the system or improve business processes to result in long-term impact to the company.
• Responsible for pre-award activities & post award administration, including chairing pre-bid and category kickoff meetings, risk analysis, negotiating terms and conditions, payment terms, liquidated damages and incentive fees. Also, performs post-award cost analysis, evaluations, and change and claim management
• Negotiates complex contracts involving variable costs structures and non-standard Terms and Conditions; interacts with customers both internal and external to provide a high level of collaboration; and assists business units in finalizing Statements of Work from a commercial perspective. Prepares and administers Purchase Orders and contracts that are financially and legally sound to ensure enforcement of contractual requirements and Amtrak's policies and procedures in concert with Federal Procurement Regulations and/or the Uniform Commercial Code whichever is applicable.
• Maintains and manages suppliers with focus on total cost improvements while maintaining the highest code of ethics and conduct.
• Partners with other Procurement and Logistics functions including Planning, Procurement, Business Improvement, and Material Control. Actively looks for opportunities to collaborate on process improvement and provide analytical support as needed.
• As required, creates and administers training to stakeholders, suppliers, or other Procurement personnel. Assists Procurement management in developing reports and metrics related to Procurement performance.
• Partners with other Amtrak functions including Law, Accounts Payable, IT, and stakeholders.

MINIMUM QUALIFICATIONS:

• BS in Business Administration or related field plus 6 years of relevant experience. Or, a minimum of 10 years of relevant experience in lieu of a bachelor's degree.
• Must possess SME-level knowledge of source-to-settle of procure-to-pay processes, sourcing management processes, types of procurement contracts, commodity pricing, quality standards, sources of supply (including diversity suppliers), statements of work, negotiation techniques, value analysis and other cost savings methods.
• SME knowledge of the category including rate trends, multipliers, market trends, quality standards, and supplier sources (including minority firms)
• SME-level experience in strategic sourcing
• Proven track record of SME-level in Sourcing Management Processes or project management, ERP systems and leadership in improving business processes and delivering measurable results. Experience in developing metrics and reporting associated with procurement performance.
• Effectively works under a matrix management structure.
• Ability to analyze and execute strategic options and their direct potentials and indirect impact on the organization. Ability to effectively use common tools such as Microsoft Excel to perform such analyses including the use of intermediate to advanced functions.
• Must be able to work and communicate effectively in writing and verbally with all levels of the company and suppliers. Able to develop and deliver presentations using common tools such as Microsoft PowerPoint.
• Strong expertise in business acumen, financial and analytical acumen, written and verbal communication, presentation skills, and implementation and execution.
• SME in project management or sourcing management (Strategic Sourcing) and in ERP system and Procure-to-Pay processes
• Written and verbal communication skills sufficient to prepare, negotiate and review contracts, bids, proposals and vendor agreements for legal terms/conditions and acceptability of items to specifications. Able to identify risks in contractual terms, perform risk analysis, evaluate all levers that can be utilized in negotiation, and present recommendations with pros and cons for the consideration of management and the Law Department.
• Must be very proficient and efficient in the use of the Microsoft suite of tools including Outlook, Word, Excel, and Powerpoint, and ERP systems such as Ariba and SAP.
• Self-starter with good analytical skills and common sense to problem solving.
• Demonstrate ability to learn new tasks, both complex and simple, in order to maintain effectiveness in position.
• Must be detailed oriented and disciplined to ensure project completion and effective follow-through.
• Ability to work in a fast-paced environment with frequently changing priorities and high volume of Purchase Orders.
• Ability to lead cross-functional tasks or project, develop and/or provide training, and mentor junior-level Specialists.

PREFERRED QUALIFICATIONS:

• BS in Business Administration or related field plus 8 years of relevant experience
• Certified Purchasing Manager (CPM) or a degree (or advanced degree) in the applicable category.
• High level of experience in Fuel or direct procurement market expertise and extensive supplier management skills.
• Extensive project management and process improvement leadership experience.
• Experience in SAP/Ariba
• Experience in Federal Procurement Regulations, such as FAR or 2CFR200.

WORK ENVIRONMENT:

Physical Demands:

• Constantly or frequently uses a computer keyboard, monitor and mouse to perform a variety of tasks.
• Constantly or frequently sits, stands, walks, and may lift, carry, push, or pull objects of various weights; may reach, kneel, crouch, bend, or twist in order to in order to perform administrative tasks (e.g., filing, retrieving materials from desks and bookcases, moving around an office setting).

Mental Demands:

• Constantly communicates, comprehends, and responds to verbal statements and instructions, both orally and in writing.
• Frequently acquires new knowledge, skills, and tasks, both complex and simple, in order to maintain effectiveness in position.
• Frequently resolves problems with conflicting priorities in cognitively demanding situations.
• Frequently reads and analyzes hard copy and or computer screen material and writes reports as appropriate.
• Conducts in person and/or telephone dialogues as appropriate in order to manage and conduct the flow of work.

Working Conditions:

• Constantly works in a fast-paced, time sensitive environment with frequently changing priorities.
• Frequently handles multiple projects simultaneously.
• Subject to travel throughout and outside the region as required (e.g., via airplane, train, automobile).
• Works daily in the SAP and integrated Ariba on Demand system.

COMMUNICATIONS AND INTERPERSONAL SKILLS:

Must have excellent oral and written communication skills.

The salary/hourly range is $99,830 - $129,380. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.

Requisition ID:159663

Posting Location(s):Pennsylvania

Job Family/Function:Supply Chain & Logistics

Relocation Offered:No

Travel Requirements:Up to 25%

You power our progress through your performance.

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.