Manager’s Assistant

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Job Title:

Manager’s Assistant

Job Type:

Temporary Long Term (Fixed Term) / Full time

Job Location:

Edmonton, Alberta

Manager’s Assistant

Health Care Strategy - Edmonton, AB

Temporary, Long-Term (6 months with the possibility of extension)

We have an exciting opportunity reporting to the Manager, Health Care Strategy! If you possess exceptional customer service, demonstrate excellent administrative skills, have experience building strong, trusting relationships this role may be for you! Are you organized and can and manage a diverse, high-volume workload to meet deadlines and changing demands?

Your responsibilities:

• Provide administrative support to the Manager, Health Care Strategy and Medical Aid.
• Coordinate and maintain the Manager’s appointment schedules with meetings.
• Coordinate all aspects of regular and ad hoc meetings, maintain electronic appointment schedules, agendas, travel (if needed) and assemble meeting information including follow up on action items (transcribe minutes for meetings, as required).
• Responsible for typing all correspondence (such as memorandums, letters, reports, and other confidential material for the Managers).
• Maintain Ergonomics Equipment desk, including managing referrals (via eCO), ordering requested equipment, communicating with Customer Service, and arranging deliver/set-up for clients via online ordering system
• Actions general inquiries through multiple channels to the appropriate area(s) acting as an information resource for internal and external clients.
• Participates in projects and committees as required.
• Maintain office supply inventory and requisition needed materials/office equipment for the department.
• Manages the incoming and outgoing mail for the department.
• Provide support to director assistants, when necessary, as well as perform other administrative tasks as required.

Your experience and skills:

• Post-secondary education in business or office administration or high school diploma supplemented with business administration or secretarial courses. 

• Several years of related administrative / secretarial experience is preferred.
• Intermediate to advanced knowledge of software packages including Microsoft Word, Excel, Access, PowerPoint, eCO, Image and Lotus Notes.
• Exceptional communication and interpersonal skills, excellent organizational and time management skills, and the ability to work under pressure.
• Positive attitude, team player with a strong customer service focus.
• Emphasis is placed on being a highly organized, detail-oriented individual with a high level of commitment to customer service.
• Ability to work both independently and as a team player with excellent organizational and planning skills.
• Strong proofreading and editing skills and attention to detail.

We offer a competitive salary, a comprehensive benefits package, flexible work schedules and hybrid work opportunities (combination of work from home and physical office) that foster a healthy work-life balance. You’ll work with supportive leaders and skilled professionals in a caring and collaborative work environment. For more information, please see our Employee Handbook, available on our website.

Salary: $51,649 to $57,402 per annum (Pay Grade 6)

This position is temporary for a period of up to six months with the possibility of extension or permanency. Final candidates for this position may be required to undergo a security clearance as a condition of employment. Successful candidate must reside in Alberta and be able to work in person in our office as required by their position.

We are committed to providing equal opportunity to all qualified persons, without regard to race, colour, religion or national origin, gender (or gender identity or expression), age, sexual orientation, physical or mental disability. Equal opportunity is provided in employment, promotions and wages.

We thank all applicants for their interest; however, only candidates under consideration will be contacted.

Closing Date: October 18, 2024