Marketing Administrative Coordinator

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A romantic hideaway set in a tropical paradise. A gentle ocean breeze floats up the granite hillside and into your tree-house villa, reminding you to take it slow. Whether it’s just the two of you, or the extended family, spend days lounging by your private pool and playing in the turquoise waters of Petite Anse bay, or find bliss at our hilltop Spa, before a sunset meal on a deserted beach. However paradise might look for you, we guarantee you’ll find it here.

JOB FUNCTIONS:

 1. The ability to follow proper payroll procedures.

 2. The ability to collect out box materials and process.

 3. The ability to trace reservations and amenities.

 4. The ability to create and kill files for all groups.

 5. The ability to run all required reports from the computer.

 6. The ability to type, input and complete other project work.

 7. The ability to back up the computer files.

 8. The ability to generate weekly, monthly and quarterly sales reports from Delphi.

 9. The ability to fax and copy materials for sales personnel.

10. The ability to distribute mail daily.

11. The ability to create and maintain the reader files for each Sales Manager.

12. The ability to attend and participate in required meetings.

13. The ability to order all office supplies on a weekly basis for the office.

14. The ability to participate in the month end report.

15. The ability to complete all reports on a timely and accurate basis.

16. The ability to utilize the telephones according to Four Season's standards.

17. The ability to greet sales and/or sales clients and give them tours if necessary.

18. The ability to handle contracts and inquiries, both for tentative and definite groups.

19. The ability to take individual reservations.

20. The ability to produce meeting packets.

21. The ability to order reservation cards.

22. The ability to complete and process properly purchase orders.

23. The ability to respond properly in any hotel emergency or safety situation.

24. The ability to perform other tasks or projects as assigned by hotel management and staff.