Marketing Executive Assistant

Job Title: Executive Assistant to Chief Marketing Officer

Employment Type: Full Time, 40 hours/week 

Reports to: C-Suite 

FLSA Status: Exempt 

Salary: $40,000-$50,000 (depending on experience)

Who We Are

LIFE SURGE one of the fastest growing organizations in the country and is a faith-based company focused on live Christian events and education for people wanting to grow their financial resources and impact (www.lifesurge.com). We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we all root for each other’s wins! Top performers are rewarded and acknowledged at our company. So, let your light shine!

Opportunity 

The Marketing Executive Assistant focuses on helping the Chief Marketing Officer become more productive by helping them reduce the amount of time that they spend on administrative and other tasks that can be handled by someone else. The Executive Assistant will have the opportunity to gain knowledge related to the marketing field, and to be promoted into higher level organizational roles based on performance.

Essential Duties

• Provide high-level administrative support and assistance to the key C-suite leadership.

• Perform clerical and administrative tasks including drafting emails, memos, invoices, reports, and other documents for C-suite executives. 

• Arrange travel and accommodations while maintaining calendars.

• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.

• Receive incoming communication executives, reviews contents, determines importance, and summarizes, distributes contents to appropriate staff, and/ or response appropriately.

• Help executives with personal and business errands.

• Represent executives and company to outside contacts with excellence through personal meetings, as well as video, phone, email, and text communications.

• Coordinate with various departments and staff as needed by executives.

• Juggle multiple tasks and projects and constantly prioritize them based on importance and time sensitive needs.

• Negotiate by driving down costs and improving value with multiple vendors, contractors and suppliers.

• Perform office tasks including maintaining records, ordering supplies, and anything that is needed.

• Maintain and manage projects though projects and tasks through tools like Asana.

• Support staff and departments in organizing various projects.

• Occasional travel with executives to events to help them become more productive at events. 

Knowledge, Skills and Abilities Preferred 

• Excellent project management, organizational skills, and attention to detail.

• Some experience in marketing or a related field 

• Proficient in Excel, Power Point, and Word.

• Able to adapt quickly to different situations and make the right the decision.

• High capacity to handle a lot of activities and make appropriate decisions.

• Excellent verbal and written communication skills.

• Strong ability to follow through, manage, and prioritize multiple projects and tasks.

• Creative problem solver.

• Highly organized and efficient.

• Knowledge in Microsoft Office and other tools and apps.

• High aptitude for technology and understanding how to manage any technology issues. 

• Able to type a minimum of 75 words per minute. 

• Self-motivated, self-managed, and driven by performance. 

• Ability to effectively multitask while keeping a positive attitude.

• Organized and focused, yet with a “whatever needs done” for the organization mentality. Willingness to roll up your sleeves and get work done.

• Unquestionable ethics, integrity, and common sense.

• Able to create and maintain collegial relationships with all team members.

Qualifications and Experience Preferred 

• 5+ years of related work experience.

Job Benefits 

• Health, Dental, Vision, Life, Holiday and Paid Time Off. 

• Non-corporate, casual, entrepreneurial, comfortable, fun and proactive work environment.

• High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment. 

If you’re ready to get in on the ground floor on something bigger than all of us, and you are team player who is not afraid to work hard and be well-rewarded, then apply now to be considered! This may be the opportunity of a lifetime!

LIFE SURGE is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs.