Meeting & Event Coordinator

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Meeting Coordinator

The Meeting Coordinator will be responsible but not limited to, supporting onsite meetings and events while following the client's vision and values. The ideal candidate has a hospitable and creative personality reinforced with exceptional business acumen and tech-savviness. This position will both perform event planning duties, support the reservation process, customer service, participate in client/team meetings and backup staff as needed.

You will be an informational resource for the client, facility team and onsite services. This role requires flexibility and the ability to wear many hats of service.

• Maintain supplies in assigned meeting spaces.
• Provide excellent customer service to the client and meeting attendees
• Provide reservation support for onsite meetings and events.
• Being the first point of contact for the client to gather meeting and event logistics to support their requests needs.
• Participate in meetings with services that support meetings.
• Day of meeting support based on the meeting/event and the clients needs.
• Able to retain knowledge and understand of the complexity of the meetings and meeting spaces.
• Work with A/V groups to coordinate client's needs.
• Have basic A/V knowledge to help troubleshoot issues in meeting rooms.
• Coordinate set ups with Plant Engineering for meetings/events. Provide room diagram as needed.
• Ability to handle last minute requests, and quick turnaround time in-between events.
• Must be highly organized and able to prioritize their daily/weekly schedule.
• Data entry; Maintain accurate reporting in Excel for meetings and other various data.
• Ability to be on your feet, standing or walking for extended periods of time.
• Have good direction of your space and location.
• Take on other project assignments.
• Time management skills with the ability to meet deadlines.
• Data entry.
• On site daily.

Experience:

At least 3-5 years of meeting and event coordinating. With an emphasis onsite campus support.

Previous concierge or VIP experience a plus.

The ability to multitask many priorities and drive results in a fast and heavily matrixed environment.

Exceptional customer service with a passion for coordinating and hospitality.

Required Skills:

Business, Communication, Event Logistics, Event Planning, Independent Thinking, Interpersonal Relationships, Networking Events, Organizing, Professional Etiquette, social media, Taking Initiative, Time Management, Working Independently.

• Highly collaborative with strong interpersonal skills.
• Excellent verbal and written communication skills with the ability to communicate professionally.
• Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook).

Benefits:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions
• Medical, Dental & Vision Care
• 6 weeks of paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible Work Arrangements may be available
• Executive Benefits

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.